Study Abroad

For Faculty & Advisors

Study Abroad   

The Office of Study Abroad and International Student Services provides resources to advisors of students who plan to study abroad, as well as faculty as they plan to and prepare to lead students on one of Southwestern’s faculty-led study abroad programs. A faculty-led program is a study abroad experience led and taught by SU faculty.

Study Abroad Program Search in Via TRM - Visitor Link

 

  • Faculty: please click here to access the form to complete and submit a recommendation on behalf of a student who has submitted a Study Abroad Appeal

  • When planning to lead a faculty-led program (open to tenure and tenure-track faculty), whether it is to lead the London Semester Program or when proposing a summer faculty-led program, the first step is meet with the Director of Study Abroad and International Student Services; the next step is to submit a proposal.  It can be overwhelming to create a proposal for a study abroad program. Here are a few resources for you as you begin planning this proposal. 

    Contact

    STEP 1: The key to success is to work closely with The Office of Study Abroad and International Student Services (SAISS).  Monya Lemery, Director of Study Abroad and International Student Services, lemerym@southwestern.edu 

     

    STEP 2: Prepare a Proposal

    Program Proposal Summer 2025

    Faculty-led Program Proposal Form [summer] (note: Google Classroom will create your own personal copy).

    For program changes or renewals of previously approved programs, use this form

    Deadline February 19, 2024 for programs to be offered in summer 2025

    Program Proposal London Fall 2025

    Faculty-led Program Proposal Form [London] (note: Google Classroom will create your own personal copy).

    Deadline February 19, 2024 for programs to be offered in Fall 2025 

     

    Resources

    Faculty-led Program Proposal Evaluation Rubric

    Faculty-led Summer Study Abroad Credit Policy

    Handbook for Proposing and Leading a Faculty Led Program (Google Doc) or PDF

    Faculty Tips for Leading a Program

    Planning Timeline

    18 to 24 months (or more) prior to program start
    Meet with the Director of SAISS to plan program details, request proposals from study abroad providers and select a provider to partner with on the program. The process of soliciting proposals can take several months

    15 to 18 months prior to program start
    Program Proposal Form due to the Office of Study Abroad and International Student Services (SAISS): February.

    10 to 13 months prior to program start (summer prior to departure)
    Make any necessary program revisions as suggested/requested/required by IPPC, Risk Management Office, Insurance Carrier, and Office of the Dean of Faculty. Assist SAISS with preparation of marketing materials and contract negotiations with program provider.

    3rd Tuesday in September: Study Abroad Fair
    Be prepared to discuss general program costs, credit, excursions, classes, etc.
    Collect names from interested students

    6 to 9 months prior to program start (fall)
    Focus on recruiting students for program

    December 1st
    Student application deadline (summer). Work with SAISS Office to accept students into program

    March 1

    Student application deadline (fall). Work with SAISS Office to accept students into program

    2 to 6 months prior to program start (spring)
    Collect program payment, conduct 3-4 pre-departure meetings, collect pre-departure forms; finalize itinerary with program provider

    Final month
    Answer questions from parents and students; make final preparations for the program itinerary and details.

  • Incident Report Form

    Contact for Emergencies

    Monya Lemery, Director of Study Abroad and International Student Services

    Office: 1-512-863-1538

    After Hours: 1-512-863-1923

    Email: lemerym@southwestern.edu or studyabroad@southwestern.edu 

  • Faculty or staff taking students abroad must meet with the Director of Study Abroad and International Student Services and submit the following forms. Students will be required to participate in study abroad pre-departure orientation.

    Review: International Travel Policy

    Forms (International):

    1. International Trip Questionnaire (to be completed by trip leader)
    2. Student Agreement and Release Form (non-academic) -OR- Student Agreement and Release Form (independent research) - to be completed in Via
    3. Student Code of Conduct Form  - to be completed in Via
    4. Emergency Response Plan Template (to be completed by the trip leader)
  • As an academic advisor, you plan an essential role in the study abroad process for your advisees.  Students often look to their advisors for guidance on academic and non-academic matters alike, and we know that study abroad is no exception.  You often are one of the first people they reach out to and one of the first people they talk to upon returning to campus. You get to see how students’ perspectives broaden and their minds open in a manner that may not be possible on campus but will last a lifetime for them.  Thus, they would never be able to study abroad without your support, so thank you!  Recognizing this important role you play in a student’s study abroad experience, we wanted to provide you with information and resources necessary to help you as your advise your students.  Below are some resources we hope will be useful to you in your role as an advisor.

    Resources for your students: