Southwestern University is seeking an Advancement Services Coordinator.  This position, as part of the University Relations Advancement Services team, is responsible for overall data integration, updates, integrity, and audits in Ellucian Colleague for University Relations as well as all gift account maintenance, gift/pledge entry, and gift/pledge reporting.  This is a full-time, benefited position that reports to the Director of Annual Giving and Advancement Services.

Responsibilities include, but are not limited to:  Perform data entry, including manual edits and coordination of batch data updates, which may include parent, employment, alumni updates, National Change of Address (NCOA), obituaries, relationship connections, and other pertinent information; liaise with University IT on necessary data projects; work on basic reporting requests and data sharing for University Relations; process and track all donations/pledges to the University; assist the University’s Business Office with account reconciliation, annual audit information, maintaining payroll deductions, tax reporting, and any gift questions; assist with creating records and maintaining the campaign information in Ellucian Colleague; perform receipting processes to ensure timely and accurate completion; and perform other duties as assigned.

Qualifications: High school diploma or equivalent; two plus years office/clerical experience; excellent computer skills utilizing software such as Microsoft Word and Excel, email software, and internet search engines; ability to quickly learn institutionally specific computer software such as Ellucian Colleague; ability to understand and manipulate data from many different data sources; possess basic spelling, grammar, punctuation, proofreading, and drafting skills; ability to work both independently and as a member of a team; ability to establish, maintain, and accurately file alphabetically and numerically; ability to read, understand, and follow written and verbal instructions; ability to work with strict deadlines; excellent oral, written, and interpersonal communication skills; commitment to providing outstanding customer service, including outstanding telephone etiquette and listening skills; excellent organizational skills and the ability to handle multiple tasks with high levels of concentration and accuracy as well as meticulous attention to detail; demonstrated leadership skills, including a strong work ethic. 

Southwestern University offers competitive salary and benefits including health, dental, life, long term disability, retirement, 15-paid holidays, vacation, sick leave, tuition assistance, access to athletic facilities, free parking and discounted meal rates.  Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education.  Southwestern University is deeply committed to fostering a diverse educational environment and especially encourages applications from members of groups traditionally under-represented in academia.  For information concerning the University, visit our Web site at

To apply: The University will only accept application materials through Interfolio at  Interested persons must submit a letter of interest, resume, the names and contact information of three professional references and salary expectation.  Email and paper applications or hard copy portfolios will not be accepted. Only completed applications will be reviewed by the Search Committee.  The Committee will review all completed applications until the position is filled.  All offers of employment are contingent on successful completion of the University’s Background Check Policy process. EOE/M/F