Faculty and Staff Vaccination and Exemption Policy

  • The University strongly encourages all faculty and staff to get vaccinated. Our recent staff survey found that almost 90% of respondents are vaccinated (approximately 64% of staff responded to the survey).
  • Faculty and staff may confidentially submit their proof of vaccination or a completed COVID-19 Vaccine: Self-Attestation Form to Peggy Freitas, benefits coordinator, in Human Resources by interoffice mail, via email at freitasp@southwestern.edu, or by calling ext. 1807. Please note that unless a confidential process to identify reasonable accommodations is requested, faculty and staff are not required to provide an explanation for why they have not received a COVID-19 vaccination.
  • Faculty and staff may request an exemption based on religious or medical grounds by August 6, 2021. Please contact Elma Benavides in Human Resources at ext. 1441 or benavide@southwestern.edu for more information.

Faculty and Staff Testing

  • Faculty and staff who have not provided proof of vaccination or a completed COVID-19 Vaccine: Self-Attestation Form may be required to participate in regular asymptomatic testing and/or take precautions such as masking, distancing, and avoiding crowds that are not required of those who have submitted such records.

Contact Tracing

  • The University will continue to utilize contact tracing to identify anyone who has been directly exposed to COVID-19.

Face Masks

  • Indoors:
    • November 16, 2021, Update: At this time, we ask that you continue to wear a mask when indoors. Williamson County has moved to the orange zone. The CDC still recommends wearing a mask when indoors in this zone. Until our surrounding community has a lower rate of transmission, we need to continue to be cautious. Our Health and Safety Committee will reevaluate the indoor masking policy for our residence halls at the beginning of the spring semester. We will assess what is happening both inside our community as well as Georgetown at-large and then we will proceed with determining revised health and safety protocols.
  • Outdoors:
    • There is no requirement for wearing a face mask on campus when outside.

Gathering Size and Occupancy Limits

  • Indoors:
    • There will be no COVID-related restrictions limiting the size of indoor gatherings. All other normal capacity restrictions (such as those imposed under the fire code) and pre-existing approval processes remain in force. August 6, 2021, Update: All indoor events, meetings and activities are currently limited to no more than 100 individuals. See announcement.
  • Outdoors:
    • There are no gathering-size limits on outdoor activities.

Travel Policy

  • Study abroad programs, faculty-led programs, and the travel components of other academic programs are being evaluated, and decisions will be made on a case-by-case basis. Affected students, faculty, and staff will be notified of all decisions.
  • There are no restrictions on faculty or staff domestic or international travel other than restrictions imposed by government entities, airlines, or other travel providers.

Reasonable Accommodations

  • In the event a faculty or staff member, including a student employed by the University, objects to any of the above measures based on religious or medical grounds, the University will offer to enter into a confidential process to examine whether any reasonable accommodations exist that would allow the individual to continue to perform their job.

Frequently Asked Questions