Faculty and Staff Vaccination and Exemption Policy

  • The University strongly encourages all faculty and staff to get vaccinated. Our recent staff survey found that almost 90% of respondents are vaccinated (approximately 64% of staff responded to the survey).
  • Faculty and staff may confidentially submit their proof of vaccination or a completed COVID-19 Vaccine: Self-Attestation Form to Peggy Freitas, benefits coordinator, in Human Resources by interoffice mail, via email at freitasp@southwestern.edu, or by calling ext. 1807. Please note that unless a confidential process to identify reasonable accommodations is requested, faculty and staff are not required to provide an explanation for why they have not received a COVID-19 vaccination.
  • Faculty and staff may request an exemption based on religious or medical grounds by August 6, 2021. Please contact Elma Benavides in Human Resources at ext. 1441 or benavide@southwestern.edu for more information.

Faculty and Staff Testing

  • Faculty and staff who have not provided proof of vaccination or a completed COVID-19 Vaccine: Self-Attestation Form may be required to participate in regular asymptomatic testing and/or take precautions such as masking, distancing, and avoiding crowds that are not required of those who have submitted such records.

Contact Tracing

  • The University will continue to utilize contact tracing to identify anyone who has been directly exposed to COVID-19.

Face Masks

  • Indoors:
      • February 28, 2022 Update: At this time, since Williamson County is in the “low level” zone face masks are only required in classrooms, labs, and other instructional settings. Faculty can require face masks be worn during their office hours.
      • Face masks will no longer be required in other areas of campus (residence halls, student life spaces, the gym, etc.)
  • Outdoors:
    • There is no requirement for wearing a face mask on campus when outside.

Gathering Size and Occupancy Limits

  • Indoors:
    • February 28, 2022, Update: Southwestern has removed the 100-person limit for indoor events. There will be no COVID-related restrictions limiting the size of indoor gatherings. All other normal capacity restrictions (such as those imposed under the fire code) and pre-existing approval processes remain in force.
  • Outdoors:
    • There are no gathering-size limits on outdoor activities.

Travel Policy

  • Study abroad programs, faculty-led programs, and the travel components of other academic programs are being evaluated, and decisions will be made on a case-by-case basis. Affected students, faculty, and staff will be notified of all decisions.
  • There are no restrictions on faculty or staff domestic or international travel other than restrictions imposed by government entities, airlines, or other travel providers.

Reasonable Accommodations

  • In the event a faculty or staff member, including a student employed by the University, objects to any of the above measures based on religious or medical grounds, the University will offer to enter into a confidential process to examine whether any reasonable accommodations exist that would allow the individual to continue to perform their job.

Frequently Asked Questions