Adherence to the Pirate Pledge is essential to the health and safety of the Southwestern community, and ultimately to the successful completion of any in-person, on-campus learning for the fall semester.

Be a Good Neighbor/Empowered and Active Bystander

All students and employees are encouraged to approach other individuals or groups who are not upholding the Pirate Pledge (i.e. wearing face coverings, keeping 6 feet apart, respecting room capacities, etc.). Respectfully request that they immediately modify their behavior to align with the pledge, and give others the benefit of the doubt the first time you observe a violation. Our primary goal is to educate and modify behavior.

If this does not resolve the matter, or if reminding the offending party/parties to uphold the Pirate Pledge is not a reasonable option, you may make a report as follows:

Violation type office phone number
Student violation in campus housing Housing and Residence Life 512-863-1624
Student violation Dean of Students 512-863-1281
Faculty violation Dean of Faculty 512-863-1567
Staff violation Human Resources 512-863-1435
Visitor or guest violation SUPD 512-863-1944

Retaliation for filing a report is strictly prohibited and will result in immediate and escalated disciplinary action. Anonymous reports will limit the University’s ability to take any action; consequently, the university will grant anonymity to reporters who self-identify, but do not wish their identity to be known to the offending party.

Access to Campus Spaces and Addressing Non-Compliance

Faculty and staff are expected to deny entry to any individual who enters a classroom, lab, office, studio, residence hall, or other space (indoors or outdoors) without an appropriately placed cloth face covering. Faculty and staff should report instances of non-compliance of personal distancing, quarantine protocols, or other safety measures immediately to the Dean of Students, who will review the matter and determine if disciplinary action is required. Reminding an individual to wear a face covering who is immediately compliant does not warrant such a report.

Visitation Policy for Residential Spaces

The temporary visitation policy for Housing is: “With the exception of invited SU presenters and admission tours, entry into residential spaces (including fraternity houses) is restricted to residents of those spaces. Visitors from another residential space or from off-campus will not be permitted.” Initial violations of this policy will be resolved by Housing staff. A second violation may be referred to the Dean of Students for an administrative hearing and may result in loss of on-campus housing for the non-compliant party/parties.

Social Gatherings, Meetings, and Off Campus Behavior

In the residence halls, social gatherings (of no more than 10 residents) may take place in common areas (lounges), with masking and distancing, among residents of that hall only. No one should enter private living spaces other than the students assigned to those spaces.

Whether on or off campus, social gatherings should be limited to your close circle (the small group you interact with regularly outside your residence; see link for more information). Students gathering with members of their close circle should still follow physical distancing protocols and other safety measures. Large on- or off-campus social gatherings (expanded beyond the close circle) may not be hosted by students or student organizations regardless of social distancing or other protective measures.

Student organizations should hold standing meetings virtually. Special meetings or activities must be planned in consultation with the Office of Student Activities, who will provide guidance and oversight to ensure safety and compliance in the planning and implementation of the event. No visitors (guest speakers, facilitators, etc.) are permitted on campus at this time.

Please understand that the University will prioritize the safety of the whole SU community over any one student’s interest in being physically on campus. If students or student organizations, including those students living off campus, put the SU community at risk, they will be subject to disciplinary action. Sanctions may include immediate suspension or expulsion. The University in its sole discretion will determine if an incident constitutes student organization activity or individual behavior.

These practices will reduce opportunities for COVID-19 transmission. Our success in controlling viral spread is dependent upon students minimizing exposures through small social circles and limited group interactions.

Policy Violations and Sanctions

Students and student organizations referred for disciplinary action for not adhering to the University’s protocols, including the Pirate Pledge, may face charges for violating Personal Conduct Policies, including but not limited to:

  • Continuous Disregard for University Policies
  • Disruption
  • Official Directives
  • Other Personal Conduct
  • Pandemic Response

Students found responsible for violating these policies will face sanctions, which may include but are not limited to:

  • Disciplinary Probation (becomes a part of student’s permanent record).
  • Removal from on-campus housing; loss of access to campus other than to attend class. Any lost room and board fees will not be refunded.
  • Banned from campus for the semester. Students living on campus must move out within 24 hours and finish the semester as remote learners only. Any lost room and board fees will not be refunded. Students living off campus must finish the semester as remote learners only.
  • Semester suspension. Any lost tuition, room, and board fees will not be refunded.

These sanctions represent the expected results of a finding of responsibility; however, sanctions for each violation of policy will be determined by the specific circumstances of the incident and the disciplinary history of the offending party. The University in its sole discretion will determine if an incident constitutes student organization activity or individual behavior.

The University will closely monitor the evolving circumstances related to COVID-19, along with rapidly developing scientific knowledge and medical resources, to determine the appropriateness for adjustments and contingencies.

For general questions about the fall semester, please email questions@southwestern.edu.