If you have a question about one or more of these forms, please stop by the Student Engagement Center (MCC 340) or contact us at firstname.lastname@example.org.
Student Organization Basics
This form is required of all active organizations and lists current officers and advisor.
This form is used by student organizations to request an office of a cabinet in the Student Activities suite. Office application are only taken at the end of the academic year. Cabinet applications can be submitted at any time if there is space available.
Form must be returned to the Office of Student Activities two weeks prior to the event. Within two weeks after the event, please submit all receipts and final budget showing expenses and profit paid to the charity, attendance, and evaluation of the event.
Registered student organizations may complete this form to request copies of flyers for posting by Student Activities. At this time, there is no cost associated with this process for student organizations. Flyers submitted by individuals for personal use or by other departments will not be accepted; these parties can drop off 10 copies of a flyer at the Student Engagement Center desk for posting on boards around campus. Please complete this form at least 2 business days in advance to allow for adequate time for processing and printing.
This form is used to request Catwalk Banners to be made and hung from the third floor catwalks in the McCombs Campus Center. Request must be submitted at least 5 days prior to the display date. Priority will be given on a first-come, first-served basis.
This form is used to request Concourse Banners to be made and hung in the McCombs Campus Center. Request must be submitted at least 5 days prior to the display date. Priority will be given on a first-come, first-served basis.
This form is used to request Napkin Dispenser Inserts and Table Tents in the commons and the Cove. Requests must be submitted at least 5 days prior to the display date. Priority will be given on a first-come, first-served basis.
This form is used to request permission to use chalk on campus sidewalks to promote an event. Requests should be made a minimum of 7 days in advance. Priority will be given on a first-come, first-served basis.
Event or Travel Planning
This Student Travel Checklist is to be utilized for all sponsored/funded student trips. This form must be completed and submitted to the Director of the sponsoring/funding department at least 5 business days prior to departure for Southwestern University to officially recognize your activity.
This pre-event guide is designed as a tool to help plan, organize and hold a successful event while minimizing organizational risk.
Opportunities to Request and/or Use Org Funding
In order for organizations to make purchases over $100, this form must be completed and approved prior to purchase.
Registered Student Organizations that are considered in good standing with the Office of Student Activities are eligible to apply for funding to support their operations. All funding requests are reviewed by the Finance Council of the Student Government Association and funds from approved applications are disseminated by the Office of Student Activities. While these funds are meant to support student organizations, they are not meant to support larger events which may be better served by other grants such as the Community Chest or the McMichael Fund.
This form is used to request funds for a project that will enrich Student Life at Southwestern University. Applicants may be individual students, a group of students or a student organization. A faculty/staff sponsor for the experience is required.
The purpose of the Community Chest Fund is to provide opportunities for registered student organizations at Southwestern University to offer campus-wide programs. The Community Chest encourages SU students to “think big” by supporting programs that cannot be executed with the money available from the fees and allocation process alone. This fund is intended to support events that are engaging, entertaining, interactive and inclusive.
A post event evaluation form must be submitted within 30 days following any Community Chest Funded event.