Student Activities

Forms

If you have a question about one or more of these forms, please stop by the Student Activities Office or contact us at 512.863.1345.

Student Organization Basics
SIGNATURE CARD

This form is required of all active organizations and lists current officers and advisor.

OFFICE/CABINET APPLICATION

This form is used by student organizations to request an office of a cabinet in the Student Activities suite.  Office application are only taken at the end of the academic year.  Cabinet applications can be submitted at any time if there is space available.

PRE AND POST FUNDRAISING FORMS

Form must be returned to the Office of Student Activities two weeks prior to the event. Within two weeks after the event, please submit all receipts and final budget showing expenses and profit paid to the charity, attendance, and evaluation of the event.

Event Promotion
Flyer request Form

Registered student organizations may complete this form to request copies of flyers for posting by Student Activities.  At this time, there is no cost associated with this process for student organizations.  Flyers submitted by individuals for personal use or by other departments will not be accepted.  Please complete this form at least 2 business days in advance to allow for adequate time for processing and printing.

Banner painting/Cabinet Access request form

This form is used to request access to Student Activities to paint a banner or to access an organization’s cabinet.  Banner painting & cabinet access are by reservation only and are limited one-hour sessions.  Only one student may make a reservation at a time.

CATWALK BANNER REQUEST FORM

This form is used to request Catwalk Banners to be made and hung from the third floor catwalks in the McCombs Campus Center. Request must be submitted at least 5 days prior to the display date. Priority will be given on a first-come, first-served basis.  

CONCOURSE BANNER REQUEST FORM

This form is used to request Concourse Banners to be made and hung in the McCombs Campus Center. Request must be submitted at least 5 days prior to the display date. Priority will be given on a first-come, first-served basis.

EVENT CALENDARING FORM

This form is used to add an event to the Student Organization Calendar in the Commons and the chalkboard in The Cove.  Events must be submitted no later than the last day of the month prior to your event.

REQUEST FOR CHALKING ON CAMPUS  

This form is used to request permission to use chalk on campus sidewalks to promote an event.  Requests should be made a minimum of 7 days in advance.  Priority will be given on a first-come, first-served basis.

Event or Travel Planning
RISK MANAGEMENT EVENT PLAN GUIDE

This pre-event guide is designed as a tool to help plan, organize and hold a successful event while minimizing organizational risk.

Opportunities to Request Funding
Student Organization reimbursements

In attempts to support social distancing, all reimbursements for Student Organization purchases will be made via echeck by the Business Office.  Student Activities staff will use the information from this form to create a check requisition on your behalf. Please be aware that it may take up to a week for echecks to be generated.

STUDENT ORGANIZATION PURCHASE REQUEST

In order for organizations to make purchases over $100, this form must be completed and approved prior to purchase.

CONTINGENCY FUND FOR STUDENT ORGANIZATIONS - FUNDING application

This form is used to request funds for a specific event/project that was not included in the organization’s current budget allocation.

APPLICATION FOR A MCMICHAEL GRANT

This form is used to request funds for a project that will enrich Student Life at Southwestern University. Applicants may be individual students, a group of students or a student organization. A faculty/staff sponsor for the experience is required.

COMMUNITY CHEST FUNDING APPLICATION

The purpose of the Community Chest Fund is to provide opportunities for registered student organizations at Southwestern University to offer campus-wide programs. The Community Chest encourages SU students to “think big” by supporting programs that cannot be executed with the money available from the fees and allocation process alone. This fund is intended to support events that are engaging, entertaining, interactive and inclusive.

COMMUNITY CHEST FUND: POST-EVENT EVALUATION

A post event evaluation form must be submitted within 30 days following any Community Chest Funded event.