Residence Life

Resources

Below is a list of resources for Southwestern residential students.

Dec Your Digs Winner

EverFi Modules for Incoming First-Years

Southwestern University is dedicated to maintaining the safety and health of all students.  As part of our comprehensive prevention education program for students, Southwestern University has partnered with EverFi, whose mission is to help students address critical life skills such as alcohol abuse prevention and sexual assault prevention through online courses. 

Southwestern University expects students to complete the AlcoholEdu and Sexual Assault Prevention modules as part of our comprehensive prevention program for new students.  This online education will empower you to make well-informed decisions about issues that affect your years at Southwestern and beyond.

Instructions on completing the required modules.

 Returning Student Housing Selection Process

Housing assignments are completed online during the month of February and March. An email will be sent to all students regarding the 2-step process for signing up for housing. Students must complete the Returning Student Housing Application in WebAdvisor whether they plan to live on or off campus or in a fraternity house. Sign-ups are according to the average number of hours of all those intending to sign up together and each group will choose a group leader. The group leader will be assigned a housing selection time based on the most recent high school graduation year and average amount of hours for roommate/suitemates. Only the group leader will have access to the room selection process.

Southwestern has a 2-year housing requirement therefore all first and second year students are required to live on campus.

Housing and Meal Plan FAQ
Summer Housing

Summer housing will be available in the Lord Residential Center. All apartments are furnished with a full kitchen. A meal plan is not available in the summer. 

To request summer housing please complete the online housing form

RA on Duty Phone Numbers

Resident Assistants are on duty from 7 p.m to 7 a.m. You can reach the RA on duty at the following numbers:

Brown-Cody/Kurth: (512) 819-7351
Mabee: (512) 819-7350
Ruter/Herman Brown/Moody-Shearn/McCombs: (512) 819-8809
Lord Center/Dorothy Lord Center/PKA House/KA House: (512) 819-7809

Lockout Protocol

If you are locked out of your room, you can call the RA on duty from 7:00 p.m.-7:00 a.m. to have them let you in. SUPD can be reached at (512) 863-1944 during times an RA is not on duty.

Lost Key Protocol

Lost keys should be reported immediately to your RA. There will be a $100.00 charge for the replacement of a room key or access key. This charge includes the cost of changing the lock and issuing new keys to both or all residents. Once a new key request is submitted, the resident must go to the Business Office and pay the cashier the fee.

Damages and Room Condition Reports

Upon moving into their assigned room, residents are required to complete the online Room Condition Report Form (RCR). This is the one and only way students can report pre-existing damages for which they do not want to be held responsible. During the year, residents are encouraged to report damages as soon as they occur. 

In the event that you are charged fees for damages, you will have a means to appeal them through the Housing Damage Appeal Form:

Submit a Housing Damage Appeal

Roommate Contracts

Roommates will develop a roommate contract each year explaining expectations of their rooming relationship. The following questions can be used as guide to help you and your roommate build a roommate contract. Click Here. 

Tuition and Fee Rates

Click here for a full list of tuition, housing, and meal plan rates for the 2018-2019 school year.

Meal Plan Information

Students living in the following halls are automatically assigned a default meal plan of 12 meals per week.

  • Brown-Cody, Kurth, Mabee, and Ruter residence halls
  • McCombs Residential Center
  • Moody-Shearn and Herman Brown residence halls

To add or change your meal plan visit WebAdvisor and click on the change meal plan link.  Please be sure to make changes for both semesters.  Changes will not automatically carry over to the next semester.  The last day to change your Fall meal plan is Friday, August 31, 2018 by 5:00 p.m. The last day to change your Spring meal plan is Friday, January 18, 2019 by 5:00 p.m.

To cancel your meal plan (only students living in Lord Center, Dorothy Lord Center, off campus, and in fraternity houses are eligible) please email reslife@southwestern.edu.  Before emailing please check the add/change meal plan screen in WebAdvisor.  If a meal plan is not listed for 18/FA or 19/SP you are not currently assigned a plan.  The last day to cancel your Fall meal plan is Friday, August 24, 2018 by 5:00 p.m. The last day to cancel your Spring meal plan is Friday, January 11, 2019 by 5:00 p.m.

Housing and Meal Plan Medical Accommodations

All housing and meal plan accommodation requests are required to go through the Office of Academic Success and Records. Please email Jennifer Smull at smullj@southwestern.edu for more information on requesting an accommodation.

Move-in Dates

Incoming first-year students will move in on August 17. Students should label all items with their name, residence hall building name, and room number. Residence Life staff will be available for move-in on Friday, Aug. 17 from 2-7 p.m. Your student’s resident assistant will be on hand to aid in the check-in process and help answer questions. 

To ease campus congestion, residence halls will not be accessible until the times listed below.

Last Names A-L: 2 p.m.
Last Names M-Z: 3 p.m.


Transfer students go directly to the McCombs Campus Center. Once there, proceed to the Student Life Office on the 3rd floor. This is where you will be able to pick up your room key. After getting your key, you can then go to your housing assignment and start moving in.

Returning students may begin checking in on August 24th, from 10:00AM to 7:00PM in the Bishops Lounge in the McCombs Campus Center. This is where you will be able to pick up your room key. After getting your key, you can then go to your housing assignment and start moving in. On Saturday, August 25th, check in will be in the Caskey Center from 9:00AM to 3:00PM.

Early Arrivals

Requests for early arrival should be submitted to reslife@southwestern.edu for consideration.

Student Handbook

More information on Residence Life and policies can be found on pages 30-42 in the SU Student Handbook.

Theft, Vandalism, Valuables, and Insurance

Southwestern University does not carry insurance on personal property of students. Residents who own valuables should lock them in a safe place or leave them at home. It is strongly recommended that students insure their personal property including automobiles either through their parents’ homeowner’s or automobile insurance policy or by purchasing personal property insurance. Southwestern University assumes no responsibility for lost, damaged, or destroyed personal property. Students are encouraged to immediately report all losses or thefts, regardless of size, to the Resident Assistant and then to the University Police.

Student Access

Students have access to various buildings on campus by swiping their Pirate Card at card readers near exterior doors. Below is a list of areas and when they are accessible:

Library - N.E. Main Entrance Monday - Friday 8am - 4pm 
Robertson Center - Main Entry Monday - Friday 8:00am - 4:45pm 
Mood - East Entrance Sunday - Saturday 7:30am - Midnight
Mood - West Entrance Sunday - Saturday 7:30am - Midnight
Mood - Computer Center Sunday - Saturday 7:30am - Midnight
Fondren Jones East Entry Sunday - Saturday 7:30am - Midnight
Prothro CLL - Dr 198A East Entrance 24 hour 
Prothro CLL - Dr 199A West Entrance 24 hour
Lord Caskey Entry 24 hour
Dorothy Lord - Community Center 24 hour

RA Resources

For resources for our current resident assistant staff please click here.