Computing and Software

  • After graduating or departing from Southwestern you’ll permanently lose all of your email, drive files, calendars, hangouts, etc. Please preserve your data by following all three sections of this guide.


    This guide uses your Alumni Google account but you can use a personal Google account if you prefer.


    Questions, feedback, problems?

    Contact the Infodesk


    1. Section 1 describes how to forward your Gmail
    2. Section 2 describes how to transfer your student Gmail/Drive data to your Alumni Google account
    3. Section 3 describes how to archive all of your Google Apps data


    Section 1: Forwarding Your Gmail 

    Forward newly received emails from your Student gmail to your Alumni gmail.

    1. On your computer, open Gmail and log into your Student Google account

    2. In the top right, click then Settings

    3. Click the Forwarding and POP/IMAP tab

    4. In the Forwarding section, click Add a forwarding address

    5. Enter your Alumni email address

    6. Click Next then Proceed and then OK

    7. A verification message will be sent to your Alumni email address. Open the verification link in that message.

    8. Go back to your student gmail’s settings page and refresh your browser

    9. Select Forward a copy of incoming mail to and keep Southwestern University Mail’s copy in the Inbox

    10. At the bottom of the page, click Save Changes


    Section 2: Transferring Your Gmail/Drive 

    Transfer your student Gmail/Drive to your Alumni account using Google Transfer.

     Please note:

    • Google Transfer won’t delete your emails/files in your student Google account
    • New emails/files won’t be transferred without repeating the Google Transfer process
    1. On your computer, go to Google Transfer

    2. Under Enter a destination account enter your Alumni email address and press SEND CODE

    3. Log in to your Alumni Gmail account and open the Verify your account email

    4. Press Get confirmation code and copy the code

    5. Return to Google Transfer, enter the confirmation code, and press Verify

    6. Confirm your settings and press START TRANSFER

    7. Check your transfer status

    8. In Gmail, your email address and the transfer time are added as labels to all transferred emails

    9. In Drive, your email address and the transfer time are used as the name for the folder where transferred files are archived

    10. You’ll receive an email when the transfer is completed (takes one hour up to a week, typically an hour or two)


    Section 3: Archiving Your Google Apps Data 

    Takeout can be used to archive all of your Google data including Calendar, Contacts, Hangouts, Keep, Youtube and more.

    1. On your computer, go to Google Takeout

    2. Scroll to the bottom and press Next

    3. Set Archive size (max) to 50gb.

    4. Note that selecting “Send download link via email” will cause Google to only keep your archive for a week

    5. Select the Delivery method you prefer

    6. Press Create archive

    7. You’ll receive an email when the archive is completed (takes one hour up to several days, typically takes a few hours)

    8. Check the progress of your takeout

    9. Once Takeout has completed, you should download it.

    10. Download your archive

    11. Locate the downloaded archive then right click it and click Extract

    Optionally you can import a calendar into your Alumni account.

    1. On your computer open Google Calendar

    2. In the top right, click Settings > Settings

    3. Select the Calendars tab

    4. Click Import calendar next to Create new calendar

    5. Click Choose File, locate your archive, and select a calendar to import

    6. Now choose which Calendar is used to store your archived calendar

    7. Click Import

    Optionally you can import Contacts into your Alumni account.

    1. Go to your Google Contacts

    2. If required log in to your Alumni account

    3. At the top of the page, click More and then Import…

    4. Click Choose File, go to your takeouts archive, then contacts, and select “All Contacts.vcf”

    5. Click Import

  • Your Southwestern account provides you access to online services, computer labs, email, and more.

    • Student accounts are created by IT at the direction of Admissions or the Center for Academic Success
    • Faculty/staff accounts are created by IT at the direction of HR
  • Southwestern employees that have issues with their laptops, desktops or printers should contact the Infodesk.

    Contact the Infodesk


    Please note that IT will not support or repair personal hardware or software. The Infodesk may be able to assist students resolve some issues with their personal devices.


    Recommended Windows Repair Shops

    Click Computers

    1011 Leander Road #102, Georgetown, TX 78626 (1 mile)
    (512) 868-9105

    2913 Williams Drive #220, Georgetown, TX 78628 (3 miles)
    (512) 686-0469

    Friendly Computers of Georgetown
    4134 Williams Drive, Georgetown, TX 78628 (5 miles)
    (512) 551-1086

    WilCo PC Repair
    113 Steven St, Hutto, TX 78634 (13 miles)
    (512) 496-7245
    Campus Pickup Service Available


    Recommended Apple Repair Shops

    2913 Williams Drive #220, Georgetown, TX 78628 (3 miles)
    (512) 686-0469

    Apple Store - The Domain
    11410 Century Oaks Terrace, Austin, TX 78758 (20 miles)
    (512) 691-4800

    611 South Congress Ave #508, Austin, TX 78704 (30 miles)

  • Google applications are accessible to all Southwestern students, faculty, and staff.



    Google applications run best on Chrome. Other browsers are fine but may have quirks with Google applications.



    All Google applications should work on your mobile devices.



    Gmail is the core way in which Southwestern members interact. You can access gmail via MySouthwestern or logging in directly.



    Calendar can be used to plan events, schedule appointments, and as a daily planner with alerts.



    Drive can be used to work individually or collaboratively on documents, spreadsheets, presentations, drawings, and more. Drive Stream can be used to backup and remotely access files on all of your devices. Southwestern members have unlimited Drive storage.



    Groups enable Southwestern communities to communicate with each other via email.



    Sites enable users to quickly and easily build websites that display content, host files, share announcements, and more.


    Questions, problems, concerns?

    Read our Documentation

    Contact the Infodesk

  • Self-Service and Web Advisor provide students, faculty, and staff useful tools for completing administrative, academic, and financial tasks.

    Students can:

    • Register for classes
    • View class schedules
    • View course grades and GPA
    • View major progress
    • View unofficial transcripts
    • Submit work-study time sheets
    • View billing statements

    Faculty can:

    • View class rosters
    • View and edit student grades
    • View advisees and their information

    Staff can:

    • View tax information
    • View vacation and sick leave balances
    • Access current & past earning statements
    • Submit time sheets


    Go to Self Service

    Go to Web Advisor

  • MySouthwestern is the campus portal to conveniently access resources such as gmail, Moodle, WebAdvisor, and Campus Notices. Additionally you can search the portal directory for Southwestern community members.


    Go to MySouthwestern

  • Moodle is the main way in which students engage with their classes including viewing syllabi, submitting assignments, and completing quizzes/tests. Moodle provides great learning, teaching, and research experiences that are available to any student, faculty, or staff member.


    Go to Moodle


    Questions, problems, concerns?

    Contact our Moodle administrator, Melanie Hoag

  • The Southwestern University community can purchase software at discounted rates from VarsityBuys. Discounted software includes Office, Windows, Adobe Cloud, and more.


    Shop on VarsityBuys


    Free Software Alternatives

    Paid Software Free Software
    Office Google Drive, Libre Office
    Photoshop Gimp
    Illustrator Inkscape
    InDesign Scribus
    Soundbooth Audacity
    DreamWeaver WaveMaker
    IE, Safari Firefox
    Windows Media Player, Quicktime VLC
  • Southwestern University has partnered with several companies to offer discounts on laptops, desktops, tablets, and other electronic devices.

    Shop with Apple

    Shop with Dell

  • Computer labs are accessible to students, staff, and faculty. They all have an easily accessible printer and most can be reserved for classes, lectures, meetings, etc. We have both Windows and Mac labs and different labs offer different software packages.



    Room Name Printer Windows Mac ChromeOS Reservable
    SLC 105 Research Commons X  
    SLC 143 Sandbox    
    SLC 202 GIS Lab    
    MBH 115 PC Lab    

    MBH 133

    CS Lab         
    MBH 306 DEWC      
    FWO 113 PC Lab   X    
    FWO 208 Mac Lab      X  


    Lab Software

    Room Name Microsoft Office Adobe Creative Cloud ArcGIS Wolfram Mathematica IBM SPSS Statistics Eclipse Microsoft Visual Studio
    SLC 105 Research Commons X    
    SLC 143 Sandbox    
    SLC 202 GIS Lab X
    MBH 115 PC Lab   

    MBH 133

    CS Lab         
    MBH 306 DEWC          
    FWO 113 PC Lab  X  
    FWO 208 Mac Lab     

    For more comprehensive information check our lab & classroom inventory