Infodesk

Audio/Visual Equipment and Technology

  • Various Audiovisual resources (see below for some examples) are available for Southwestern-related activities, events, and projects. Some equipment may be borrowed from the InfoDesk on a first-come first-serve basis and require a valid Southwestern ID. Other equipment can be requested for delivery and set up by AV staff.

    Equipment may be reserved one of the following ways:

    • Online form
    • by email, and
    • in person at the InfoDesk (SLC) or the AV office (PRC 253).

     

    Types of Equipment

    • Microphones
    • Sound Systems
    • Projectors
    • Laptop, Phone and Tablet adapters (for use with projectors)
    • Cameras
    • Light Kits
    • Voice Recorders
    • etc

     

    General Policies

    • Reservations are filled on a first-come first-serve basis.  There are limited quantities of equipment, so reserve early to make sure you get what you need
    • Equipment is available to current students, faculty and staff at no charge.  Outside groups may request equipment for events on campus for a fee

     

    Policies for Equipment Setup by AV Services

    • Reservations must be made by 4pm the prior business day
    • Reservations for weekend and holiday events must be made by 4pm 5 business days prior to the event
    • Reservations must have an exact room number, start time, and end time
    • Equipment can’t be delivered off-campus or to private spaces such as dorm rooms or fraternity houses
    • Student organizations can only reserve equipment for large public events (and not meetings)
    • Student organizations should plan to meet in spaces that already have AV equipment
    • Priority AV equipment assistance and problem resolution is available during regular business hours by contacting the InfoDesk at x7333/(512) 819-7333 or infodesk@southwestern.edu.
    • Equipment may only be moved or relocated by qualified AV employees
    • Under limited circumstances contractors may reserve Southwestern AV equipment

     

    Policies for Borrowed Equipment

    • Loan lengths may vary depending on our anticipated demand, but are normally 3 - 7 days.
    • Late fees range from $10-$25 per day
    • You are responsible for any equipment that you borrow and must reimburse Southwestern for the full cost of the product’s repair or replacement if it becomes damaged, lost, or stolen.

    Reserve Equipment

  • AV Services is responsible for most of the audio, video and projection equipment around all of campus (Theaters in the Fine Arts Center being the primary exception).

     

    Classrooms & Labs

    A complete list of all audiovisual resources in classrooms and other learning spaces can be found here:

    Classroom Installed Technology

     

    Other Rooms

    A list of audiovisual resources installed in other spaces on campus (i.e. not classroms) can be found here:

    Installed Technology in Other Spaces

     

    Equipment Operation Instructions

    Classrooms

    Most Classrooms

    Other spaces

    Howry Center

    Mood Atrium

    AppleTVs

    Apple TVs allow devices to connect wirelessly to a projector and can be found in may locations on campus.  The current locations can be found  here .

    Instructions on how wirelessly project to an AppleTV with specific kinds devices of devices can be found below:

    Apple Computers with WiFi

    IOS Devices (iPhones, iPads)

    Windows computers with WiFi

    Android devices

  • Video Production

    Video Production by Students or Faculty

    • Depending on where you’re recording, different rules might apply.
    • Public locations are open to recording, but please be respectful
    • Classrooms require the professor’s permission to record
    • It’s best practice get a signed release of anyone who you record and keep a copy in your records.  This will ensure that you are absolved from any legal liability that may result.

    Equipment Resources

    The Smith Library has all kinds of equipment for video production that can be checked out at no cost to students, faculty and staff.  This equipment includes cameras, tripods, microphones of all sorts, light kits, tripod mounts for phones and tablets and much more.

    If you are not sure what you need or would like a brief lesson on how to use equipment, email us at avreq@southwestern.edu.

    You can reserve equipment with this form.

    Facilities Resources

    There are several rooms in the Smith Library that are dedicated to audio and video production.  

    You can find out more about those facilities on the Pirate Studios page.

     

    Recording/Streaming Events

    With substantial advance notice and collaboration, AV Services may produce video recordings of and/or stream campus lectures, presentations, and other important events. The event organizer must secure a written Video Recording Release from every speaker prior to the event. Finished videos are placed on Southwestern University’s Youtube Channel.

     

    Video Production

    AV Services can work with faculty or staff to create short, high-quality videos.  These videos must benefit activities that increase academic and student enrichment.  For more information, please contact the Coordinator of AV Services at x1566/512-863-1566 or sicardp@southwestern.edu.

     

    Weddings

    AV Services provides audio support for weddings in the Lois Perkins Chapel. The Chapel has microphones installed both at the lectern and the pulpit. Additionally, one wireless lapel microphone is included in the facility rental fee.

    If more equipment is required please contact AV services at least one month before the wedding date.

     

    Consultation

    Faculty and staff may request consultations regarding the purchase of AV equipment or the addition of AV equipment to classrooms, labs, lounges, offices, and other campus locations.

    Our Services

    • Identifying specifications for appropriate equipment
    • Assisting with sourcing vendors
    • Helping with assembly and installation
    • Providing end-user training

    AV Services may be able to fund a project if the purchased equipment will benefit the general campus com munity. Otherwise, the project must be funded by the benefiting department.

  • Copyright law consists of many broad statements, some tested in court, others not tested. Interpretation of the law is by no means an exact science. Southwestern University Audiovisual Services provides this information simply as guidelines for the use of copyrighted media on campus.

    A good general rule of thumb:  If the author, producer, or distributor of a copyrighted media work would be deprived of income (no matter how small) from the sale or rental of their intellectual property by your actions, it would be in your best interest not to copy, broadcast, or publicly display the work in question. Think about how you would react to another individual or organization who used, without compensation to you, intellectual property that you spent a lot of time and money developing.

    Duplication and use of copyrighted media, even in an academic setting, may be a violation of copyright law. While the Reproduction of Copyrighted Works by Educators and Librarians may allow the use of part or all of copyrighted works in the classroom, in general we must follow the time tested adage of “If in doubt, leave it out” when considering the use of copyrighted media.
    Audiovisual Services cannot under any circumstances make copies of copyrighted videotapes, audiotapes, CDs, or other multimedia items that are readily available on the commercial market.

    Here are some common scenarios involving copyright and some guidelines on how to navigate them:

    I need to create a video for a project  using music and/or video someone else created

    In general, a student may edit clips from copyrighted videos or other media works into a presentation for a class project. The following criteria should be met:

    • Keep a detailed log of all video/audio content including the title, producer/distributor, the exact start/end times, and a description
    • Video clips must be less than three minutes or 10% of the length of the video, whichever is shorter
    • Audio clips must be less than 30 seconds or 10% of the length of the audio, whichever is shorter
    • Video projects may only be used for the class project and for student portfolios

     

    I want to show a movie on campus (not in class)

    A movie showing that is open to the general campus community is a violation of copyright law if the public performance rights have not been paid for. This is true for rented movies, personally purchased movies and most films in the Southwestern Library.

    Some films (usually independent documentaries) purchased by the library were purchased with public performance rights.  The InfoDesk on the first floor of the Library can show you how to check if a film was purchased with public performance rights.

    Movies can be rented from a distributor that includes specific campus public performance rights (generally at a much higher cost than a personal purchase.  Student Activities can facilitate the a movie rental that includes a public performance license.

    I want to show a movie in my class

    For academic purposes a movie can be shown without public performance rights but must meet certain criteria. These include:

    • The movie must be listed in the syllabus or course outline
    • The movie must be shown in a classroom
    • Only enrolled students can attend
    • There must be some form of lecture, discussion, assignments, and/or testing based on the material
    • The copy must be legitimate (that is, not illegally reproduced) with the copyright notice included.

     

    I want to record video/audio on campus

    Depending on where you’re recording, different rules might apply.

    • Public locations are open to recording, but please be respectful
    • Classrooms require the professor’s permission to record
    • It’s best practice get a signed release of anyone who you record and keep a copy in your records.  This will ensure that you are absolved from any legal liability that may result.
    • Off-campus organizations must request the approval of Southwestern in order to perform any video or audio recording, including commercial organizations such as TV stations and news channels

    Copyright Resources

    Webpages

    Books in Southwestern’s Library

    Youtube Videos

  • The Southwestern cable system requires a television, DVR, or digital conversion box with a QAM 256 tuner. Please check your TV’s specifications to confirm it has a QAM 256 tuner.

    Students who live on campus may also watch Cable Television using the Stream2 app on a phone, tablet or laptop. Please see the Stream2 Compatibility List for information on what platforms support Stream2.

    Apps are available for

    Instructions for installing the app can be found here.

  • Contact Us

    AV Services is located in PRC 253. You can email us at avreq@southwestern.edu.

     For support or to report problems, please contact the InfoDesk at x7333/512-819-7333 or at infodesk@southwestern.edu.

     

    Reserve Equipment

     

    Office Hours

    Monday 8am-10pm
    Tuesday 8am-10pm
    Wednesday 8am-10pm
    Thursday 8am-10pm
    Friday 8am- 5pm
    Saturday Closed
    Sunday Closed