Finance & Administration

Printing Services

Service contracts are not required for departmental print jobs (including t-shirts, postcards, and promotional items). For these types of print jobs and/or blanket purchases, please follow the steps below.

For Individual Print Jobs Less than $1,000.00
  1. Contact the Marketing Department for your print job.
  2. The Marketing Department will contact vendors for an estimate and send a final
    estimate to you.
  3. When your goods and invoice are received, please add the account number to the
    invoice and send it through the Adobe Sign System (as one PDF document) for
    department signature(s), and cc Pam Cofer.
  4. The Adobe Sign System will send a completed copy of the signed invoice to all
    parties for their department records, and Pam will process the invoice for
    payment.

For Individual Print Jobs Equal To/Greater than $1,000.00

  1. Contact the Marketing Department for your print job.
  2. The Marketing Department will contact vendors for an estimate and send final
    estimate to you.
  3. Once you receive the estimate, please initiate your purchase requisition, add
    the supporting estimate, and send through the Adobe Sign System (as one
    PDF document) for the appropriate signatures and cc Paula Sutton. Paula will
    generate the purchase order (PO), send a copy to the vendor and a copy to
    you.
  4. When your goods and invoice are received, please add the PO number to the
    invoice, send through Adobe Sign for department signature(s), and cc Paula.
  5. The Adobe Sign System will send a completed copy of the signed invoice to all
    parties for their department records, and Paula will process the invoice for
    payment.

For Multiple Print Jobs

If you know that a specific vendor will complete several print jobs for you throughout the
academic year, please follow the steps below:

  1. Contact the Marketing Department for your print job.
  2. The Marketing Department will contact vendors for an estimate and send final
    estimate to you.
  3. Prepare a blanket purchase requisition effective through the end of the academic
    year (June 30). You can increase a blanket purchase order or add additional
    account numbers as needed throughout the fiscal year.
  4. Send the blanket purchase requisition along with your approved estimate
    as one PDF document through the Adobe Sign System to your department
    approvers and cc Paula Sutton.
  5. Paula will generate the blanket purchase order (BPO) and send a copy to the
    vendor and a copy to you.
  6. As your goods and invoices start to arrive, place the BPO number on each
    invoice, send it through Adobe Sign for the appropriate signatures, and cc
    Paula for payment processing.
  7. The Adobe Sign System will send a completed copy of the signed invoice to all
    parties for their department records, and Paula will process each invoice for
    payment.

If you have any questions or concerns, please feel free to contact the Finance
and Administration Office at 512.863.1472.