Events Office

Summer Conferences

The Office of University Events serves as the summer conference headquarters. The director or associate director of university events will work with you to make all needed arrangements prior to your organization’s camp or conference. Additionally, the Office of University Events will provide overall coordination during the conference. Southwestern students are employed as summer conference assistants to assist you on a 24-hour basis during your conference.  Southwestern’s conference facilities are available to groups promoting education or service, or to groups whose mission complements the core purpose and core values of Southwestern University. To inquire about available dates and services, please call the Office of University Events at 512. 863.1480. The Events staff are located on the 2nd Floor of the Roy and Lillie Cullen Building.

  • University residence halls are used for housing summer conference guests during the months of June and July.  Most rooms offer a suite arrangement:  two adjoining rooms which share one bathroom.  Single or double occupancy is available for each room within a suite.  Guests must provide their own pillow, linens, towels and personal items.

  • Sodexo is the exclusive food service provider at Southwestern.  Groups are not allowed to bring in their own meals or hire other caterers.  Your organization will be charged 90-100% of the confirmed number of conference participants.  (This guarantee number is due 10 days prior to the first day of the conference.)

    Meal Times Breakfast 7:30–8:30 a.m.
      Lunch 12:00–1:00 p.m.
      Dinner 5:30–6:30 p.m.

    Meal times will be adjusted based on group size:

    Less than 50 people 30 minutes
    51–100 people 45 minutes
    101–200 people 1 hour
    201+ 1.5 Hours
  • Coffee breaks, receptions, catered meals, and other catered services coordinated by Sodexo’s catering manager are available.  You may contact Sodexo’s catering office directly at penneyp@southwestern.edu for more information. Another option is to visit www.sucatering.catertrax.com for more information.  

  • Southwestern’s audiovisual department can provide audiovisual equipment and support.  Fees apply. If you prefer to bring your own audiovisual equipment, that is possible. The Southwestern audiovisual department cannot support your equipment.  

  • Recreational facilities at Southwestern include an indoor swimming pool, weight room, indoor track, aerobic equipment, basketball courts, sand volleyball court, softball field, soccer fields, and tennis courts.  Adult camp staff who have requested a pass may use these facilities during regular hours of operation. Groups wishing to use these facilities must make arrangements in advance. Fees for group usage will be determined based on number of participants and time in use.