Student Accounts

Waivers for Optional Charges


Student Accounts

Student Accounts

Waiver Type Amount of Charge 2022-2023 Waiver Site Opens Waiver Site Closes Frequency

Vehicle Registration

NOTE - Can only be done by students since it requires log in through student email

$100 each semester

Fall 2022: 5/1

Spring 2023: 11/1

Fall 2022: 7/14  

Spring 2023: 1/13 

Each Semester

Dewar Tuition Refund Plan


IMPORTANT - Policy coverage is 75% for both injury and illness  withdrawals & mental health withdrawals


New SU Students for Spring 2023 $261












Spring 2023

Student Health Insurance

 NOTE : A verification code will be sent to the student’s SU email as part of the validation process.

$2,397 for academic year


New SU Students for Spring 2023 

$1,393 (1/10/23-8/9/23)












Spring 2023

1. Vehicle Registration  - Optional Waiver EACH Semester

All Southwestern students are automatically charged a Vehicle Registration of $100 per semester.  If a student does not park a vehicle on campus, the charge may be waived EACH SEMESTER by completing the Vehicle Registration Waiver form online at Paper waiver forms are no longer accepted. 

2. Dewar Tuition Refund Plan - Optional ANNUAL Waiver


Southwestern University is concerned for students who suffer a serious illness/injury and have to leave before the semester is completed, resulting in the loss of time and money devoted to education; thus, we are pleased to offer an optional tuition insurance program which will protect your financial investment.  The Tuition Refund Plan, offered by A.W.G. Dewar Insurance, provides coverage of tuition, room, and board when you are required to withdraw from school due to a medical or mental health illness before the semester is complete. The program is designed to supplement Southwestern University’s standard refund policy.

The Tuition Refund Plan offers up to 75% coverage of the insured term tuition and institutional room and board charges less any refund or credit due you from the University for medical withdrawals in accordance with policy terms and conditions. A licensed physician is required to certify the medical condition and that the condition prevents the student from completing the rest of the semester. All mental health withdrawals are classified in accordance with the American Psychiatric Association’s Diagnostic and Statistical Manual. 

The 2022-2023 annual rate is $522 for on-campus ($417 for off-campus) and provides coverage for both the Fall and Spring semesters or $261 for a single semester. The chart below indicates how this program supplements the University’s own tuition refund schedule for a typical semester should you medically withdraw which is covered at 75%. The University has a separate refund policy for meal plans and does not provide a refund for room charges. Please keep in mind that financial aid scholarships and loans may also be prorated and funds returned based on the withdrawal date of the student creating a balance due to the university even though the student is no longer enrolled. Benefit payments are made to Southwestern University to be credited to the student’s account. Benefits not required to settle an account balance are refunded to the student.

Example: Student medically withdrawals from SU based on illness or injury & doctor certifies that the injury of sickness prevents the student from completing the rest of the semester. 

If the Medical Withdrawal Occurs: SU Tuition 
Dewar Refunds: Student Receives:
During first full week of classes 80% 0% 80%
During second full week of classes 60% 15% 75%
During third full week of classes 50% 25% 75%
During fourth full week of classes 40% 35% 75%
During fifth full week of classes 30% 45% 75%
After the fifth full week of classes 0% 75% 75%

All students automatically enrolled in Dewar Tuition Refund Plan

All students are automatically charged the $522 for the Dewar Tuition Refund Plan at the time of initial tuition Fall billing or $261 for Spring-only billing. After the 12th class day, the rate will be adjusted to $417 for any students living off-campus.

To Waive Coverage:

Any student has the option of waiving this coverage by completing the online waiver at the Dewar website Once the waiver is completed, Southwestern University will be notified and will credit your student account.

For the fall semester, the Dewar Tuition Refund Plan waiver site opens on May 1 and closes on July 14, 2022. For changes after July 14, please email the Business Office at All waivers, changes and enrollments must be made before the first day of class. NO CHANGES WILL BE ALLOWED AFTER CLASSES BEGIN. 

For students not previously on campus for the Fall 2022 semester (Fall study abroad, transfers, readmits and new students), the Spring 2023 Dewar Tuition Refund Plan waiver site opens on November 1, 2022 and closes on January 13, 2023.

To Change the Amount of Coverage

To change the dollar amount of coverage, please contact the Business Office at (512) 863-1928 or

  3. Student Health Insurance – Optional ANNUAL Waiver

All students are required to have and keep current health insurance coverage as a condition of enrollment. All student accounts will automatically be charged $2,397 for the University’s student health insurance plan annual premium (12 month coverage from August 10, 2022 to August 9, 2023) for the 2022-2023 academic year. For those students that are already covered by their family’s health insurance plan, this charge can be waived by providing evidence of the family primary insurance plan through the University’s website prior to the waiver deadline. 

To waive coverage and get additional information about the student health insurance you must go online to For the fall semester, the EIIA student health insurance waiver site opens on May 1 and closes on July 14. Please note a validation code will be sent the student’s SU email account that must be used to complete the waiver process.

Early enrollment can be completed at the same site and will ensure that you have your  insurance card available on the effective date of coverage. For more information on the Early Enrollment process go here.

For students not previously on campus for the Fall 2022 semester (Fall study abroad, transfers, readmits and new students), the Spring 2023 EIIA student health insurance waiver site opens on November 1 and closes on January 13, 2023. 

After completion of the waiver process on the EIIA site, you should receive an email confirmation stating that you submitted a waiver request. If you did not receive an email confirmation, please contact the EIIA student health insurance team at 1-888-255-4029.

Providing health insurance information to the Student Health Center or SU Athletics does NOT complete this waiver process.  The waiver process is completely separate and has to be completed on-line at