Transfer Students

Deposited Students

Welcome aboard! Now that you’ve submitted your enrollment deposit, here’s some information that may come in handy, along with a few to-do items to cross off your list as you move forward.


Scott Sandoval

Director of Transfer Recruitment

Scott Sandoval

Director of Transfer Recruitment


** Content on this site was updated on June 29, 2023 **

– Transfer Checklist for Success

Explore our full list of events and deadlines. We hope this helps you as you start your journey at Southwestern University. 

Transfer Checklist for Success

We have also identified a few highlights below to get you started!

– Getting Your SUeID

Now that you have submitted your enrollment deposit, you will receive an SUeID, your official Southwestern University Electronic ID, which allows you to enter the mySouthwestern student portal . Please keep in mind that this is different than your admission status portal login.

  • The Information Technology Office will generate SUeID’s about once per week. 
  • SUeIDs will be delivered to you through your admission status portal ; the same place where you received your admission, scholarship, and/or financial aid letters.
  • You will use your SUeID to access the mySouthwestern student portal .
  • And, you will use your SUeID when it’s time to register for classes (see below), sign up for housing, check your Southwestern email (through the Google Gmail interface), and access Moodle (Southwestern’s classroom management system) when classes start.

– Course Advising & Registration Information

1. Sign up for E-Sprog - Course Advising and Registration

What’s with the funny name? Well, a Sprog is a new pirate who has not yet been trained on a ship. Having an E-Sprog session with an advisor is your first “training” opportunity and your initial step toward becoming a Southwestern Pirate. E-Sprog is exclusively for students who have determined they will be attending Southwestern in the fall, and it is required for all incoming students. Click here to register for E-Sprog. This will signal us to contact you to schedule an appointment for advising and registration.

*This is only an option for deposited students. You cannot register until you have received your SUeID. This information can be found in your admission status portal .

If you have any questions about advising or registration, you may contact the Office of Advising and Retention .

2. Advanced-Entry Seminar (AES)

The Advanced-Entry Seminar is a required course that helps you begin to practice an education that arcs across your experiences and the curriculum; connecting the questions and perspectives you encounter, as well as the skills you develop, to each other and to the world. It is also your first exposure to Paideia—Southwestern’s distinctive interdisciplinary approach to integrating curricular and co-curricular experiences. 

This course is for all incoming transfer students. Registration in this course will be done automatically.

 3. Foreign Language Placement Exam

All students must take 3 semesters of a foreign language as part of Southwestern’s General Education requirements. 

Most incoming students are required to take a short exam to determine their level in the language sequence. There are four exceptions to this requirement: 1) students who did not study a foreign language in high school at all; 2) students who studied a foreign language in high school that is not offered at Southwestern; 3) students who are certain they will study a language offered at Southwestern that is different from the one they studied in high school; 4) students who are transferring college-level foreign language credit from another institution.

Please note that having taken the Advanced Placement (AP) or International Baccalaureate (IB) exam does not exempt you from taking the placement exam if you plan to continue studying at Southwestern the language you studied in high school.

Also note that even if you are certain you will study a language at Southwestern you did not study in high school, it is nevertheless highly advisable that you go ahead and take the placement test in the language you have studied. Taking the test in no way commits you to continue in that language, and if you place high enough you may earn course credit and thereby save time and tuition money in completing your degree plan.

Exam information for Chinese, French, German, and Spanish placement

Exam information for Latin placement

If you have advanced proficiency in a language not taught at Southwestern, you may contact Jennifer Kisel, Associate Registrar, at to see what arrangements can be made to test you in that language.


– Transfer Housing Information

All Transfer Students living on campus will be contacted in June about appropriate housing options.

Check back in June for more information.


– Move-In & Required Welcome Week

  • Move-In (for students living on campus): August 19
  • Welcome Week and Advanced-Entry Seminar Class (required of all students): August 21 – 25
  • First Day of Class: August 28

See this link for the full New Student Welcome Week Schedule.


– Business Office/Billing

All account balances are required to be paid in full by the posted deadline indicated on your billing statement. Students with past-due balances may be dropped from classes and will not be allowed to move into on-campus housing until paid.

Late-payment penalties are assessed when students fail to pay their current charges by the due dates. A late-payment fee of $100 is charged to all unpaid accounts.

More Information

– Required Health Record

The Health Center requires copies of your immunization records and a TB screening test by the posted deadline.

Call the Health Center directly at 512.863.1252  with any questions you may have.


– Student Health Insurance & Waiver

Required Coverage

  • All full-time students are required to have and maintain health insurance coverage as a condition of enrollment. All student accounts will automatically be charged for the University’s student health insurance plan annual premium. 
  • Students who need health insurance coverage may purchase Southwestern’s insurance plan for coverage. 

Waive the Charge

  • A student who is covered through their family’s health insurance plan can waive this charge by providing evidence of a primary insurance plan. You will get an email with all pertinent information and instructions to waive this charge. You may also contact the Business Office at  or 512.863.1928. 

More Information

– Dewar Tuition Refund Plan & Waiver

Billed Coverage

  • All students are automatically billed for, and enrolled in, the Dewar Tuition Refund Plan . The Dewar tuition refund plan is an optional supplemental insurance that is offered to protect your educational investment by providing a refund of tuition and fees in addition to the University refund policy in instances where a student withdraws for medical reasons. The plan covers up to 100% for injury and sickness withdrawals and up to 60% for mental health withdrawals with required doctor’s certification that the injury/sickness prevents the student from completing the rest of the semester.

Waive the Charge

  • You will get an email with all pertinent information and instructions to waive this charge. You may also contact the Business Office at  or 512.863.1928.

– Vehicle Parking Registration & Waiver

Billed Charge

  • All Southwestern students are automatically billed $100 per semester for vehicle parking registration.

Waive the Charge

  •  If the student does not have a vehicle on campus, the charge may be waived. You will get an email with all pertinent information and instructions to waive this charge. You may also contact the Business Office at  or 512.863.1928.

  – Connect

  • Follow @SouthwesternU for all the latest news and info via Twitter and Instagram.