Registrar
Forms
Below you will find links to various forms used by the Office of the Registrar. Please note that most forms require a handwritten signature. You may return completed forms to our office in the Prothro Center, via fax to (512) 863-1685, or via email to registrar@southwestern.edu .
| Document | File |
| Southwestern University Transcript Request - SU uses the National Student Clearinghouse to fulfill all transcript requests. Please follow the link to the right to order your transcript online. | Link |
| Verification of Enrollment - Common verification requests include verification of full- or part-time status, dates of attendance, degree completion, GPA, credit hours, and/or declared major. Other types of information can be verified upon request. Please refer to these instructions for further guidance. NOTE: Southwestern can only verify enrollment for the current semester or upcoming semester(s) in which you have already registered for classes. | Download |
Parent Access to Student Information (FERPA) - In order for parents/guardians to view grades online, the student will need to grant proxy access through the Self Service website. Once access is provided, parents/guardians will have the ability to view each semester’s grades and the cumulative GPA. Proxy access from a student is effective until rescinded by the student |
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Request and Authorization to Disclose Information (FERPA) - Through this form, the student can authorize the release of specific academic information from a faculty or staff member to the listed person(s). This disclosure of information is limited to those items authorized on the form, and the release expires at the end of the academic year. |
Download |
| Address Change (Current Student) | Google Form |
| Address Change (Parent or Former Student) | Link |
| Incomplete Grade (I) - This form is now electronic and initiated in the Office of the Registrar. | Email Sean Smith |
| Independent Project - Before any Independent Study, Tutorial, Research Project, or Honors Project course may be added to a student’s schedule, a syllabus with bibliography and signature form must be completed. This form is now electronic and initiated in the Office of the Registrar. | Email Sean Smith |
| Language Placement Appeal for Spanish | Download |
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Initial Declaration of Major This form is currently being edited. The link to the form will be back shortly. |
Form |
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Change of Degree Type/Major/Minor/Catalog/Grad Year This form is currently being edited. The link to the form will be back shortly. |
Form |
| Course Substitution Form | Download |
| Diploma Replacement Request | Download |
| Transfer Credit (Pre-)Approval - U.S. Only | Download |
| Confidentiality Request (Policies on Directory Information ) |