Tactical Plan

Priorities, Tactics, and Metrics

The Tactical Plan in Action

The Tactical Plan is making an impact on campus with projects like the new outdoor basketball court (completed November 2021). 

Core Themes
  • Diversity, Inclusion, Belonging, and Equity (DIBE)
  • Retention
  • Program Development
  • Physical and Technological Infrastructure
  • Competitive Compensation
  • Tactic Action/Metric Progress
    1.1. 

    Decrease student indebtedness overall, an offshoot of which will be narrowing the gap between the demonstrated financial need of our students and the available financial aid

    Remain below the current national average ($33,700) for student debt; maintain and continue to reduce the current $31,832 Southwestern average for total indebtedness; increase need-based student scholarship amounts

    • Philanthropic contributions and pledges for current-use and endowed scholarships exceed $1.4 million
    1.2. 

    Increase funding and improve advising to ensure that all students have access to two High Impact Experiences (HIEs): Study Away/Abroad, Paid and Unpaid Internships, Faculty-Student Research, Community Engaged Learning

    After analyzing existing patterns more fully and determining costs, enhance funding/access and guidance of students to HIEs, to increase from 2020–21 totals — 86% of graduating students have one HIE and 42% have two, to 100% of graduating students have two HIEs

    • Collaborated with University Relations to create a list of funding needs for HIEs
    • Developed additional information sessions/events for students
    • Met regularly with new professional advisors about supporting student participation
    • Philanthropic contributions and pledges for high impact experiences exceed $700,000
    Impact Stories
    • SCOPE Program Showcases Faculty-Student Research (supports tactic 1.2)
      https://www.southwestern.edu/live/news/14938-a-weighty-experience
    1.3. 

    Develop a new academic advising program that starts with first-year professional advisors and transitions to faculty/staff advisors

    Hire six professional first-year advisors and provide program support

    • Six professional academic advisors were hired and started at Southwestern on June 1, 2021
    • To transition from first-year professional advisors to faculty advisors, students will be individually matched with faculty advisors throughout the summer in order for the faculty-student advising relationship to begin in the fall of their sophomore year
    1.4. 

    Provide material and professional development funding for advisors in support of the advising program

    Develop a more proactive advising program that trains both professional advisors and faculty/staff academic advisors, including a new Student Relationship Management system

    • The Office of Advising and Retention is reviewing software options
    • The Quality Enhancement Plan (QEP) Committee is discussing potential development opportunities for faculty
    1.5. 

    Develop inclusive teaching certificate program

    Support up to eight faculty per year in the inclusive teaching certificate program housed in the Center for Teaching, Learning, and Scholarship (CTLS) and led by the new diversity and inclusive pedagogy specialist

    • Annual philanthropic contributions of $40,000 received to advance teaching, learning, and scholarship within the faculty
    • Anticipated 2022-23
    1.6. 

    Fund student and faculty research to document Southwestern’s commitment to a more inclusive University history

    Encourage ongoing documentation projects and develop new ones; establish a document archive as well as a web-based history

    • “Reframing the Institutional Saga” Grant received from NetVUE for $40,000
    • Philanthropic contributions received regularly to support student/faculty research
    • SCOPE (Summer Collaborative Opportunities and Experiences) undergraduate research project funded
    1.7. 

    Fund initiatives in the Campus Master Plan designed to create a vibrant campus experience

    Build student life amenities such as an outdoor pool, outdoor basketball court, outdoor art studio, outdoor amphitheater for films, concerts

    • A Request for Proposal (RFP) for food services will be issued November 2021 and it is anticipated that food service venues will re-designed
    • Focus groups have been conducted all semester, and continue, to assess student opinion on amenities
    • The outdoor basketball court and volleyball court has been completed
    1.8. 

    Create a more robust student training and employment program

    Analyze current wage structure and make appropriate increases to student wages through benchmarking positions with Associated Colleges of the South (ACS) Consortium; review and strengthen student employment hiring and training programs

    • Arthur Vining Davis Foundations funds to be applied in support of the I-CORPS program
    1.9. 

    Institutionalize Mosaic, Southwestern’s approach to encourage the development of the whole person

    Secure more permanent funding to support events, the residential experience, and mini-grants for students

    • Philanthropic contributions of $130,000 are committed annually through Fiscal Year 2023

    1.10

    .
     

    Develop a Technology Master Plan to update technological infrastructure, classroom tech, university-wide software, and department-specific software

    Hire consultant and develop the IT Master Plan; IT Master Plan will include a review of current infrastructure and software purchases, such as advising software, and system redundancy

    • A consultant was hired and has completed a current state analysis-assessment of Information Technology (IT)
    1.11. 

    Provide more opportunities for staff to enhance their professional skills portfolios

    Establish Staff Steering continuing education budget

    1.12. 

    Implement the first phase of Housing & Amenities Projects in the Campus Master Plan to support move to a three-year residency requirement

    Include sustainability values in constructing mixed-use first-year housing to replace two residence halls and increase physical plant capacity

    • Projects are still in the planning and design phase
    1.13. 

    Provide improved faculty office space and classrooms in Mood-Bridwell Hall

    Implement major renovation plans for buildings identified in the Campus Master Plan

    • $4 million grant received for support of the Mood-Bridwell Hall renovation
    1.14. 

    Enhance the Southwestern University Student Emergency Fund

    Distribute funds in response to student applications for support when emergencies arise

    • Donations of $29,500 were added to the SU Emergency Scholarship Fund and $85,000 was awarded to students
    • Donations of approximately $46,000 were added to the SU Student Emergency fund and $95,000 was awarded to students
    1.15. 

    Increase wages for non-exempt (hourly) staff

    Start moving the lowest-paid staff from $11.00 to a $14.00 minimum and perform a wage regression study for additional adjustments

    • The minimum wage for hourly staff was increased to $12/hour
    Tactic Action/Metric Progress
  • Tactic Action/Metric Progress
    2.1. 

    Build Diversity, Inclusion, Belonging, and Equity (DIBE) efforts into into the structure and processes of Human Resources

    Hire a Title IX coordinator who will provide ongoing educational opportunities for faculty and staff; develop additional hiring and retention policies and programs within HR

    • Anticipated Spring 2022
    2.2. 

    Build DIBE efforts into the structure and processes of Student Life

    Hire a Diversity Education Coordinator

    • Anticipated Spring 2022
    2.3. 

    Increase support for student activities and wellness

    Reinstate an Assistant Director for Outdoor Recreation, 10-12 outdoor trips per year with travel outside of the Austin area and overnight camping; high-impact Fall Break and Spring Break trips for Southwestern students

    • Anticipated Spring 2022
    2.4. 

    Build DIBE efforts into the structure and processes of Academic Affairs

    Hire a Diversity and Inclusion Pedagogy Specialist

    • Anticipated 2022-23
    2.5. 

    Support faculty in grant identification and application

    Reinstate a Faculty Grants and Sponsored Programs Coordinator

    • Anticipated 2022-23
    Tactic Action/Metric Progress
  • Tactic Action/Metric Progress
    3.1. 

    Rise in rankings and increase national recognition of institutional excellence

    Monitor ranking guides for improvement; communicate the many attributes of the University on a continuous and strategic basis

    • Senior staff retreat to discuss rankings held in June 2021
    3.2. 

    Better define Southwestern’s distinctive identity as an innovative national liberal arts university anchored in the Southwest while being focused on the Paideia principle of connecting students to interdisciplinary knowledge, to each other, and to the world

    Convene a group of stakeholders to clarify, define, and brand Southwestern; work with Center for Career & Professional Development (CCPD), University Relations, and Marketing & Communications to strengthen our connections to Austin as a vibrant cultural and economic location; connect to internationalizing efforts

    • Request for Proposal (RFP) for a Public Relations firm posted July 2021
    • University Relations is working to engage the strength of the Alumni and Parent network to enhance Southwestern’s identity and brand
    3.3. 

    Pursue Hispanic-Serving Institution (HSI) designation

    Maintain a Hispanic student population of minimum 25%; convene a group of stakeholders tasked with developing necessary programmatic support required to achieve and sustain HSI designation

    • Strategic Planning Committee to explore application process in 2021-22
    3.4. 

    Further internationalize the focus of our students’ experiences

    Review current cost structure for study abroad and study away to increase participation and affordability; at minimum move from 28% to 35% of Southwestern students, with increased participation by first-generation, students of color, and male students

    • Implemented Via TRM: Travel Relationship & Risk Management Software for Study Abroad and Study Away
    • University Relations is focused on raising philanthropic support for study abroad experiences
    3.5. 

    Improve and strengthen our student tutoring offerings

    Review and expand current tutoring programs and develop a more comprehensive approach for all student learning styles

    • Plan to hire a Tutoring Program Development Specialist
    • Received a gift of $50,000 to support tutoring
    3.6. 

    Develop more competitive faculty compensation with an annual analysis of salary trend resources, including Integrated Postsecondary Education Data System (IPEDS) and American Association of University Professors (AAUP)

    Maintain current biannual salary study and overall budgeted salary increases; continue to offer appropriate market rate salaries to recruit assistant professors

    • Annual monitoring of the American Association of University Professors (AAUP) salary report completed for 2021
    • Biannual faculty salary study completed in summer 2021
    3.7. 

    Maintain a strong student-to-faculty ratio by continuing to hire faculty as student enrollment and retention grow

    Maintain the current 12:1 student-to-faculty ratio and make progress toward an 11:1 student-to-faculty ratio

    • Hired six tenure-track faculty for the 2021-2022 academic year
    3.8. 

    Encourage faculty retention through cluster hires, particularly for faculty of color

    Implement a cluster hire option in the Faculty Allocation Process

    • Thematic hire initiative implemented in fall 2021
    3.9. 

    Institutionalize current model of Paideia

    Future funding will enhance and expand the opportunities for students to engage in various Paideia experiences

    3.10

    .
     

    Create more spaces of belonging on campus for student groups

    Prioritize creation of these spaces in existing buildings as available and include them in the Campus Master Plan

    • Planning process for creating more student-use spaces in new residence hall will begin 2021-22
    3.11. 

    Expand the options in food services to be more intentional and inclusive of diverse food cultures, more sustainable, higher quality, and more welcoming to all students

    Survey students, staff, and faculty in spring 2021; initiate Request for Proposals for food service operator fall 2021; complete food service contract process by summer 2022

    • Food contract consultant hired June 2021
    3.12. 

    Develop DIBE professional development programs for staff and faculty

    Currently participating in the Liberal Arts Colleges Racial Equity Leadership Alliance (LACRELA); we will include staff and faculty in programming and develop stronger support for DIBE in hiring and training policies and procedures

    • 3-year membership in LACRELA
    3.13. 

    Ensure that all staffing requests and hiring decisions for the next five years focus on achieving the Tactical Plan’s two most central targeted priorities: DIBE and Retention

    Establish hiring policies and procedures throughout the University that prioritize DIBE and retention objectives as part of candidates’ qualifications in addition to expertise and credentials

    • Created new standardized language for faculty job advertisements
    3.14. 

    Develop more competitive exempt staff compensation metrics

    Maintain annual salary increases for exempt employees; determine benchmarks and do an internal salary study to ensure that staff compensation is competitive

    • A salary study of exempt employees is in-progress
    3.15. 

    Ensure that campus buildings and grounds are in good repair and accessible, and for new construction consider accommodations beyond compliance with the Americans With Disabilities Act (ADA)

    Include accessibility audit and repairs into annual maintenance budgets and practices; prioritize accessibility in Campus Master Plan for renovations and new building projects

    • An annual cycle of ADA maintenance projects has been included in the budget
    • Planning to contract with a landscape architect to create a landscaping master plan
    3.16. 

    Increase alumni involvement and alumni inclusion efforts

    University Relations will work with Alumni Council and local chapters to better integrate alumni into the University community

    • Collected and shared 50 alumni stories regarding life after graduating from Southwestern.
    • Developed and published an inventory of career-related volunteer opportunities for alumni.
    • Working to identify and implement strategies for integrating alumni, as appropriate, into the University community in meaningful ways
    Tactic Action/Metric Progress