Faculty Development Spending and Reimbursement

Reimbursements need to be processed no later than 30 days of the purchased date or the return date from a trip. 

You have authority signature on the award(s) assigned by the Awards Committee.  If there are multiple awardees for one project, one faculty member will been assigned signature authority to the account. 

Faculty development spending must correspond to itemized budgets as approved by the Awards Committee.  Any differing from budgets must be approved in advance via e-mail by John McCann.  Expenditures not described must be approved in advance via e-mail by John McCann.  Expenditures not described in budgets or not approved in advance may not be reimbursed. 

Faculty development awards do not carry over to the following academic year unless specifically stated in the Call for Proposals.

Faculty development funds may not be used to pay for expenses incurred before the availability date of funds (as noted in the program guidelines), without prior approval via e-mail of “early” expenses (such as airfare) from John McCann.

Note that requests to purchase electronic equipment (computers, digital cameras, audio and visual equipment, software, etc.) with University funds must be submitted to the Provost’s Office and the expenditure approved prior to purchase.  Also, please keep in mind that items purchased with University funds are the property of Southwestern University.

Forms for reimbursement can be found visiting the Business Office website and clicking on Purchasing/Accounts Payable.  If you need assistance completing your reimbursement forms contact your faculty secretary or Christine Vasquez for assistance.