Engaging Minds, Transforming Lives

Business Office

THREE Waivers for Optional Charges


1. Dewar Tuition Refund Plan - Optional ANNUAL Waiver

Southwestern University is concerned for students who suffer a serious illness/injury and have to leave before the semester is completed, resulting in the loss of time and money devoted to education; thus, we are pleased to offer an optional tuition insurance program which will protect your financial investment.  The Tuition Refund Plan, offered by A.W.G. Dewar Insurance, provides coverage of tuition, room, and board when you are required to withdraw from school due to a medical or mental health illness before the semester is complete. The program is designed to supplement Southwestern University’s standard refund policy. The Tuition Refund Plan offers up to 100% coverage for withdrawals due to medical illness or injury and up to 60% for mental health withdrawals, in accordance with policy terms and conditions. Detailed information on this plan is mailed out separately by Dewar.  

This year’s annual rate is $314 for on-campus ($243 for off-campus) and provides coverage for both the Fall and Spring semesters or $157 for a single semester. The chart below indicates how this program supplements the University’s own refund schedule for a typical semester should you medically withdraw due to illness or accident which is covered at 100%. Please keep in mind that financial aid scholarships and loans may be prorated and funds returned based on the withdrawal date of the student creating a balance due to the university even though the student is no longer enrolled.

Example: Student medically withdrawals from SU based on illness or injury & doctor certifies that the injury of sickness prevents the student from completing the rest of the semester. 

If the Medical Withdrawal Occurs: University Refunds: TRP Refunds: Student Receives:
During first full week of classes 80% 20% 100%
During second full week of classes 60% 40% 100%
During third full week of classes 50% 50% 100%
During fourth full week of classes 40% 60% 100%
During fifth full week of classes 30% 70% 100%
After the fifth full week of classes 0% 100% 100%
All students automatically enrolled in Dewar Tuition Refund Plan

All students are automatically charged the $314 for the Dewar Tuition Refund Plan at the time of initial tuition Fall billing or $157 for Spring-only billing. After the 12th class day, the rate will be adjusted to $243 for any students living off-campus.

To Waive Coverage:

Any student has the option of waiving this coverage by completing the online waiver at the Dewar website Once the waiver is completed, Southwestern University will be notified and will credit your student account.

For the fall semester, the Dewar Tuition Refund Plan waiver site opens on April 1, and closes on July 20, 2017. For changes after July 20, please email the Business Office at All waivers, changes and enrollments must be made before the first day of class. NO CHANGES WILL BE ALLOWED AFTER CLASSES BEGIN. 

To Change the Amount of Coverage

To change the dollar amount of coverage, please contact the Business Office at (512) 863-1928 or

2. Student Health Insurance – Optional ANNUAL Waiver

Effective Fall 2015 and after, all students will be required to have and keep current health insurance coverage as a condition of enrollment. All student accounts will automatically be charged $1,678 (estimated for Fall 2017) for the University’s student health insurance plan annual premium (12 month coverage) for the 2017-2018 academic year. For those students that are already covered by their family’s health insurance plan, this charge can be waived by providing evidence of the family primary insurance plan through the University’s website prior to the first day of classes. For those without health insurance, the University’s student health insurance plan will have a $250 deductible and an 80/20 co-insurance benefit structure.

To waive coverage or get additional information about the student health insurance you must go online to For the fall semester, the EIIA student health insurance waiver site opens on July 1, 2017 and closes on July 20, 2017.

After completion of the waiver process on the EIIA site, you should receive an email confirmation stating that you submitted a waiver request. If you did not receive an email confirmation, please contact the EIIA student health insurance team at 1-888-255-4029.

Providing health insurance information to the Student Health Center or SU Athletics does NOT complete this waiver process.  The waiver process is completely separate and has to be completed on-line at

3. Vehicle Registration  - Optional Waiver EACH Semester

All Southwestern students are automatically charged a Vehicle Registration of $100 per semester.  If a student does not park a vehicle on campus, the charge may be waived EACH SEMESTER by completing the Vehicle Registration Waiver form online at Paper waiver forms are no longer accepted. The deadline for submitting the online waiver for Fall 2017 is July 20, 2017.