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Understanding Your Billing Statement

Welcome to Southwestern University. We know that often the Student Account Statement can be overwhelming, so we are providing an information guide to help you understand your charges, aid offered, amount due and payment options. Please know that we are here to support you along the way! 

Section 1 - Student Account Activity Section

This section includes semester charges for tuition, housing, meal plans, vehicle registration, optional Dewar Tuition Refund Plan , optional Student Health Insurance, and misc charges (music course fees, lab fees, traffic tickets, late fees, etc.) if applicable.  It also includes all payments you have made on your account and financial aid transactions once they are actually posted on your student account.   (A financial aid credit transaction appearing in this section is funded.)  Lastly, this section will also contain anticipated credits related to the Heartland-ECSI payment plan and Texas Guaranteed Tuition Plan if you are participating. Please see the Student Accounts “Payment Options” section for further explanation of the Dewar Tuition Refund Plan, the Heartland-ECSI payment plan, Student Health Insurance, and the Texas Guaranteed Tuition Plan.

FT Registration - 16/FA & 17/SP (semesters billed separately)
Full time registration for each semester is $19,530 (12-19 credits) before lab fees or music lessons are added. If your registration is less than $19,530, your schedule is not complete for the applicable semester.

12 Meals/Week + $125 DD and $75 Pirate Bucs -
This is the default meal plan assigned to all students in on-campus housing, which includes 12 meals per week, $125 dining dollars and $75 pirate bucs. Changes to meal plans must be completed through your Web Advisor in the “Add/Change Meal Plan” section by Friday, August 26, 2016. Contact the Residence Life Office at (512)863-1624 or reslife@southwestern.edu with questions.

On-Campus Housing -
This is the cost for your on-campus housing assignment. Contact the Residence Life Office at (512)863-1624 or  reslife@southwestern.edu with questions.

Deposit Allocation -
Your $500 deposit is composed of a $250 enrollment deposit and a $250 housing deposit. The $250 enrollment deposit is applied as a deposit allocation in Section 1 on your tuition statement as a payment for your first semester at Southwestern University. The $250 housing deposit will be refunded, less any applicable damages, when the student leaves on-campus housing. 

Amount Due (Located at bottom of Section 1)

The “Amount Due” is the total of all the transactions in Section 1 - Student Account Activity Section minus the total of all financial aid transactions in Section 2 - Confirmed Financial Aid Section (see below). Amounts in the Section 3 - Financial Aid Needing Attention have not been deducted when calculating the amount due since the process has not been completed for the aid to be received. If you are sure that you are going to take the aid and complete the necessary steps to receive it, you can also manually deduct amounts in Section 3 when calculating the amount you actually owe.

 

Section 2 - Confirmed Financial Aid Section 

Financial Aid appearing in this section represents aid that is not yet disbursed to your student account due to federal guidelines. This aid will move to Section 1 - Student Account Activity Section approximately 10 days before the first day of class according to federal guidelines.  All actions on your part have been completed – no further action is needed! 

 

Section 3 - Financial Aid Needing Attention Section

Financial Aid appearing in this section represents aid that is not complete and can NOT be disbursed to your student account at this time.  Action is required on your part!!  Consult your Web Advisor account to see the status of any financial aid and check the “My Documents” section for missing items.  Instructions on how to complete loans may be found at www.southwestern.edu/aid/types/loans.php. For questions regarding items in Section 3 or financial assistance in general, you may call (512) 863-1259 or email finaid@southwestern.edu.