Engaging Minds, Transforming Lives

Human Resources

Administrative Assistant - University Relations

Date Opened: 12-20-2013
Closing Date: when filled

Southwestern University has an immediate opening for an Administrative Assistant to support the University Relations annual giving programs.  This is a full-time, twelve-month position with full benefits.  The primary responsibilities include:  coordinate the gift acknowledgment process; make appointments and travel arrangements for the Director of Gift Programs and Assistant Director or Gift Programs; coordinate, prepare and track frequent mailings; assist in coordinating, typing and assembling materials for all Annual Giving activities; oversee and maintain Gift Program files; maintain program budgets; prepare check request and expense reports; complete purchase orders and requisitions; answer phones, copy, order supplies and file; support and participate in regular development office staff meetings and University special events; assist with student philanthropy efforts and perform other duties as assigned.

The position requires a high school diploma or equivalent, 1-2 years (3 preferred) secretarial or administrative/clerical experience (preferably in a university, public relations or event planning environment), ability to handle multiple and ever-changing deadlines, strong organizational skills, excellent telephone etiquette, and a commitment to customer service.  The ideal candidate also will be able to demonstrate strong composition, grammatical and editing skills.  Extensive knowledge and use of various computer applications, including word processing and spreadsheet systems (i.e., Word, Excel); is a must.  Other important skills and characteristics of candidates include:  the ability to maintain strict confidentiality, exercise good judgment, be attentive to detail, work well with the public (primarily students, alumni, and parents), and be responsible, dependable and flexible.

Southwestern University offers competitive salary and benefits including health, dental, life, long term disability, retirement, 15-paid holidays, two-weeks vacation, sick leave, tuition assistance, access to athletic facilities, free parking and discounted meal rates.  Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education.  The University‚Äôs endowment ranks among the highest per student of undergraduate institutions in the country.  Located in Georgetown, Texas, 28 miles north of Austin, Southwestern is affiliated with The United Methodist Church.  Southwestern University is deeply committed to fostering a diverse educational environment and especially encourages applications from members of groups traditionally under-represented in academia.  For information concerning the University, visit our web site at

Interested persons should submit a letter of interest; resume; the names, addresses, and phone numbers of three professional references; and salary history and expectation to:  Administrative Assistant for University Relations, Job #563, Office of Human Resources, Post Office Box 770, Georgetown, Texas, 78627-0770, (or) fax: (512)863-1880 (or), email:  Review of resumes will begin immediately and continue until the position is filled. Please no third party submissions. Please note that only those resumes that include all the information requested will be considered.  Southwestern University is an Equal Opportunity Employer.  EOE/M/F

Posted December 20, 2013.