Engaging Minds, Transforming Lives

Human Resources

Senior Secretary - Office of the Provost

Date Opened: 8-22-2013
Closing Date: when filled

Southwestern University has an opening for a Senior Secretary in the Office of the Provost.  This is a full-time, twelve-month position with full benefits.

Primary responsibilities involve receptionist support for the Office of the Provost and clerical support to the Associate Vice President for Academic Affairs (AVPAA).  Duties include, but are not limited to, answering multiple phone lines and handling calls as appropriate; greeting and referring office visitors; scheduling meetings and coordinating multiple calendars; assisting in the planning, organization, and implementation of projects/events; and responding to faculty, staff, and student inquiries/requests.  The Senior Secretary may also provide support to the Provost and to the Associate Dean of Faculty Development and Academic Assessment, as requested.  This position is supervised by the AVPAA and may take direction from the Program Assistant.

This position requires a self-motivated individual with the ability to manage multiple projects and adjust to fluctuating priorities in a fast-paced office environment.  The successful candidate will be able to maintain strict confidentiality; exercise good judgment; possess meticulous attention to detail; be able to work well with faculty, students, staff, and the public; and demonstrate acceptance of diversity within the campus community.  Additionally, the successful candidate will have strong composition, grammatical, proofreading, and editing skills; a demonstrated ability to work both independently and as a member of a team; a thorough knowledge of computer applications, including Microsoft Word and Excel; excellent telephone etiquette; and superb interpersonal, time management, problem-solving, and organizational skills.  A high school diploma (or equivalent) and a minimum of five years secretarial experience are required.  Experience in a college/university environment is preferred.

Southwestern University offers competitive salary and benefits including health, dental, life, long term disability, retirement, 15-paid holidays, vacation, sick leave, tuition assistance, access to athletic facilities, free parking and discounted meal rates.  Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education.   Southwestern University is deeply committed to fostering a diverse educational environment and especially encourages applications from members of groups traditionally under-represented in academia.  For information concerning the University, visit our Web site at

Interested persons should submit a letter of interest, resume; the names and phone numbers of three professional references; and salary history and expectation to:  Southwestern University, Human Resources Department, Senior Secretary – Office of the Provost, Job #536, P.O. Box 770, Georgetown TX  78627-0770, or FAX: 512-863-1880, or e-mail to

Review of resumes will begin immediately and continue until the position is filled.  Only those resumes that include all the information requested will be considered. Please no third party submissions. All offers of employment are contingent on successful completion of the University’s Background Check Policy process.  Southwestern University is an equal opportunity employer.  EOE/M/F