Engaging Minds, Transforming Lives

Human Resources

Staff Secretary - Upward Bound Program

Date Opened: 7-11-2013
Closing Date: when filled

Southwestern University has an immediate opening for a Staff Secretary position in the University’s Upward Bound Program, a U.S. Department of Education five-year grant-funded position designed to offer an environment for increased secondary and post-secondary graduation rates to low-income and first-generation college bound, local high school students. The position provides administrative support to the program director and academic advisor and also assists high school college-bound students and their parents as needed. This is a twelve-month, full-time, non-exempt position.

Primary responsibilities:  maintain complete and accurate participant budget and office files; reconcile budget reports; process check requisitions; manage project database which includes participant demographic data and all program services provided; screen new applications for completeness and eligibility; generate correspondence; coordinate special event logistics; track earnings and process participant stipends; answer telephone and greet/assist office visitors; maintain office calendar; and assist with the supervision of participants during Upward Bound activities when needed.

Minimum qualifications:  high school diploma and three years secretarial experience; proficiency in Microsoft Office suite, spreadsheets and database management; excellent organizational skills including the ability to establish and maintain an office filing system and manage and complete multiple tasks with minimal supervision; and ability to initiate and maintain cooperative working relationships with others including high school students, school personnel, parents university constituencies and colleagues.

Preferred qualifications: completion of office administration or secretarial training program or two years of college; experience working with K-12 students in a school setting; TRIO project experience; verbal proficiency in Spanish.  Preference given to qualified individuals who have succeeded in overcoming barriers similar to those confronting the project’s target population.

Interested persons may submit letter of interest, resume, the names, addresses and phone numbers of three professional references, and salary history and expectation to: Staff Secretary-Upward Bound Program, Job #538, Southwestern University, Office of Human Resources, P.O. Box 770, Georgetown, TX  78627-0770 or FAX:  512-863-1880 or e-mail to:

Review of resumes will begin immediately and continue until the position is filled.  Only those resumes that include all the information requested will be considered. Please no third party submissions. All offers of employment are contingent on successful completion of the University’s Background Check Policy process.  Southwestern University is an equal opportunity employer.  EOE/M/F


Posted July 11, 2013.