Engaging Minds, Transforming Lives

Human Resources

Senior Secretary - Office of Spiritual and Religious Life

Date Opened: 6-13-2013
Closing Date: when filled

Southwestern University, located in Georgetown, has an immediate opening for a Senior Secretary.  This is a full-time, twelve-month position with full benefits.  This secretarial position provides support to the University Chaplain.

Primary responsibilities: greet on and off campus constituents;answer all incoming phone calls and provide overall office organization for the University Chaplain; assist with promotional activities, including publicity and communications for the Office of Spiritual and Religious Life and its programs; coordinate and manage calendar schedules, travel arrangements, meeting arrangements, and other related activities; transcribe weekly sermons; organize catered functions; assist in preparation of special Chapel services and maintain Chapel supplies; maintain budget reports and perform budgetary functions; provide clerical support to student workers who coordinate the yearly Destination Service program; along with other duties assigned by the Chaplain.

Position requirements:  high school education; five or more years office/clerical experience (prior senior-level secretarial experience preferred); trained in computer applications including Microsoft Word, Excel and PowerPoint; dependable and punctual; possess basic spelling, grammar, punctuation, proofreading, editing, and drafting skills; excellent oral, written, and interpersonal communication skills, including outstanding telephone etiquette; application of professionalism, tact, diplomacy, sensitivity, and confidentiality; excellent organizational skills; must be multi-task oriented, focused, efficient, and have the ability to adjust to fluctuating priorities in a fast-paced office environment.  The person in this position must have a demonstrated record of flexibility and willingness to serve and interact with all individuals (students, faculty, staff, and external constituencies) without regard to sex, race, color, religion, age, disability, national or ethnic origin, sexual orientation, or any other impermissible factor.

Southwestern University offers competitive salary and benefits including health, dental, life, long term disability, retirement, paid holidays, vacation, sick leave, tuition assistance, access to athletic facilities, free parking and discounted meal rates.  Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education.   Southwestern University is deeply committed to fostering a diverse educational environment and especially encourages applications from members of groups traditionally under-represented in academia.  For information concerning the University, visit our Web site at                                                                                                                                            

Interested persons should submit a letter of interest, resume; the names and phone numbers of three professional references; and salary history and expectation to:  Southwestern University, Human Resources Department, Senior Secretary for University Chaplain, Job #536, P.O. Box 770, Georgetown TX  78627-0770, or FAX: 512-863-1880, or e-mail to

Review of resumes will begin immediately and continue until the position is filled.  Only those resumes that include all the information requested will be considered. Please, no third-party submissions.  All offers of employment are contingent on successful completion of the University‚Äôs Background Check Policy process.  Southwestern University is an equal opportunity employer.  EOE/M/F

Posted June 13, 2013.