Faculty Secretary - Provost Office
Date Opened: Extended search
Closing Date: when filled
Southwestern University has amended the Faculty Secretary position to be a 10 month position, Job # 541, reporting to the Office of the Provost. This is a 10-month, 40 hour per week position with benefits.
Primary responsibilities: secretarial/clerical support for 20 full-time and part-time faculty including, but not limited to, the following: general office support (photocopying, filing, faxing, mail delivery, purchase of office supplies); preparation of faculty correspondence and documents such as letters of recommendation, department reviews and manuscripts; comprehensive support of faculty search process; development and creation of web pages, brochures, programs, and flyers; coordination of all arrangements for special events such as guest speakers and symposia; communication with building occupants; providing assistance to department chairs with administrative duties; and special projects or administrative-support assignments as presented by the faculty and the Associate Vice President for Academic Affairs.
Minimum qualifications: high school diploma and at least three years of secretarial experience, preferably in a higher education setting; excellent customer service skills; advanced expertise in Microsoft Office applications; well-developed organizational skills, including the ability to manage and complete multiple tasks for numerous individuals with minimal supervision and within stated timeframes while paying careful attention to detail; highly effective interpersonal and oral/written communication skills; ability to be flexible and adapt to changing assignments and multiple priorities; evidence of ability to self-initiate and anticipate the needs of constituents; and experience with creating and maintaining web pages.
Southwestern University offers competitive salary and benefits including health, dental, life, long term disability, retirement, 15-paid holidays, vacation, sick leave, tuition assistance, access to athletic facilities, free parking and discounted meal rates. Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education. Southwestern University is deeply committed to fostering a diverse educational environment and especially encourages applications from members of groups traditionally under-represented in academia. For information concerning the University, visit our Web site at www.southwestern.edu.
Interested persons may submit letter of interest, resume, the names, addresses and phone numbers of three professional references, and salary history and expectation to: Faculty Secretary-Office of the Provost, Job #541, Southwestern University, Office of Human Resources, P.O. Box 770, Georgetown, TX 78627-0770 or FAX: 512-863-1880 or e-mail to: email@example.com.
Review of resumes will begin immediately and continue until the position is filled. Only those resumes that include all the information requested will be considered. All offers of employment are contingent on successful completion of the University’s Background Check Policy process. Southwestern University is an equal opportunity employer. EOE/M/F
Posted June 04, 2013.