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Circulation
Services
 General
information
Loan
periods
Holds,
recalls & missing books
Fines
Lost
or damaged items
Reserve
TexShare Card Program
GENERAL
INFORMATION
Circulation Services is located on the
first floor near the entrance to the
library. In order to check out library
materials students, faculty and staff
must present a Southwestern University
I.D. Other patrons must present a photo
I.D. and a TexShare or Courtesy borrower
card. Contact Circulation Services by
phone at (512) 863-1563.
Circulation staff:
Carol Fonken (Head, Circulation Services)
fonkenc@southwestern.edu
Jean Whewell
whewellj@southwestern.edu
Laura Glass
lglass@southwestern.edu
LOAN
PERIODS
Main Collection Materials
| Patron type |
# of items allowed |
Loan period |
Renewals |
| Faculty |
unlimited |
Due at the end of Spring
semester |
| Faculty, part time |
unlimited |
Due at end of current
semeter |
| Student |
unlimited |
3 weeks |
2 |
| Staff |
unlimited |
3 weeks |
2 |
| Alumni |
15 |
3 weeks |
1 |
| TexShare |
10 |
3 weeks |
1 |
| Town |
10 |
3 weeks |
1 |
Audiovisual materials
(can be checked out by Southwestern community only)
Videos and all other audiovisual materials check
out for 7 days.
Reserve and Media Library materials
(can be checked out by Southwestern community only)
7, 3, or 1 day loan
2 hour in-library use
4 hour in-library use
Overnight use permitted for some 2-and 4-hour desk
reserves. Items checked out overnight before library
closing must be returned within one hour of opening
the following morning.
HOLDS,
RECALLS & MISSING BOOKS
Holds and recalls
When an item you want is checked out,
you may place a Hold on it so that the
item is held for you when it is returned.
You can place a Hold yourself through
the online catalog or request that a
Hold be placed at the Circulation desk.
If an item you need is not due back until
the end of the academic year please check
with staff at the Circulation desk. We
will try to get the item returned for
you.
Titles that are needed immediately for
Reserve or for other designated reasons
may be recalled. If an item is recalled,
the due date on the recall notice replaces
the original due date. The fine for overdue
recalled items is $1.00 per day.
Missing books
Please request assistance at the Circulation
desk if the title you want is missing
from the shelf. We will search for the
missing book and notify you when it has
been found.
FINES
Fine rates are assessed per item. There
is a $20 maximum fine per overdue reserve
item. The maximum fine for other items
is $15. It is your responsibility as
a borrower to know when your items are
due. The library is not responsible for
notifying borrowers that items are overdue,
although notices are sent as a courtesy.
| 2 hour, 4 hour, and Overnight reserve
materials |
$ .50/hour, or fraction of an hour |
| 3 or 1 day materials |
$1.00/day |
| 7 day materials |
$0.50/day |
| Recalls |
$1.00/day |
| All other items |
$0.25/day |
LOST
OR DAMAGED ITEMS
Borrowers are responsible for library
materials checked out to them until they
are returned to Circulation Services.
Charges for lost items include the maximum
overdue fine, a $5.00 processing fee,
plus the replacement cost of the item.
If the replacement cost cannot be determined,
a default replacement cost of $35.00
is assessed.
Charges for damaged materials are assessed
per the condition of each item. Depending
on the extent of the damage, charges
can range from a minimum $5.00 repair
fee to the replacement cost for the item.
RESERVE
Faculty may place articles, books, and
other supplementary materials for classes
on Reserve. The Reserve collection is
housed at the Circulation desk. Please
complete a Reserve Request form for each
course in which you are placing items
on Reserve. You may access the form here:
Copies of the forms are also available
at the Circulation Desk or call x1563
to request that copies be sent through
campus mail. Please submit your Reserve
requests for the semester as early as
possible.
Photocopied items requiring copyright
permission for placement on Reserve in
the Fall semester should be submitted
by August 15. Spring semester items requiring
copyright permission should be submitted
by December 15.
For more information, please see the Reserve
Collection Guidelines for Faculty, Reserve
Collection Guidelines: Copyright,
call Circulation at X1563, or email
Carol Fonken, Head of Circulation Services,
at fonkenc@southwestern.edu
TEXSHARE CARD PROGRAM
The library participates in the TexShare Card Program. Please note the following information before you come to apply for a card.
Information for SU students, faculty and staff
You must present your SU I.D. at the Circulation Desk when requesting a TexShare Card.
SU students can get a TexShare card during any hours the library is open.
SU faculty and staff TexShare cards are only issued between 8 a.m. and 5 p.m. Monday through Friday when a Circulation Supervisor is on duty. Student assistants are not authorized to issue cards to faculty or staff.
Before you head off to another library with your TexShare card, be sure to review their lending policy, for hours of availability, etc. at http://www.tsl.state.tx.us/texshare/librarylisting_academic.html.
Information for borrowers from other libraries
TexShare cards are only issued between 8 a.m. and 5 p.m. Monday through Friday, when a Circulation Supervisor is on duty. Student assistants are not authorized to issue cards.
If you fill out an application for a card after 4:45 p.m. weekdays or on the weekend your card will be processed as soon as possible within the next 48 hours. We will notify you when your card is ready.
You will need to show a photo I.D., current borrower's card from your home library, and current TexShare card from your home library with your application.
To view our complete TexShare lending policy, go to http://www.tsl.state.tx.us/texshare/lendpol/swesternu.html.
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