Reserve Collection Guidelines for Faculty

Material for which high demand is anticipated may be placed on reserve. Two hour, overnight, and 1 day items are shelved in the reserve area located behind the Circulation Services desk. Two hour desk reserve items may not be taken from the library. Two hour/overnight items circulate for two hours during most library hours but may be checked out for overnight use two hours before the library closes and are due within the first hour after the library opens the next day. Three and seven day reserves are shelved in the stacks on the second and third floors of the library.

Placing material on reserve

• Please complete a Reserve Request form for each course in which you are placing items on Reserve. You may access and print copies of the forms here:
  Reserve Request - Photocopies
  Reserve Request - Books & Audiovisual Materials
  Copies of the forms are also available at the Circulation Desk or call x1563 to request that copies be sent through campus mail.
• In order to avoid confusion, the title used on the reserve form for an item must be consistent with the title information provided to your students.
• Please allow at least 3 days for Circulation Services to process reserve material. We make every effort to process material in as timely a manner as possible and most items are on the shelf within less than 24 hours. However, at certain times during the academic year we receive a high volume of material and delays may be unavoidable. All items will be processed in the order in which they are received.
• Photocopied items that will be used beyond a single semester may require securing copyright permission. In order to allow enough time to secure permission please submit these materials to Circulation Services by August 15 for Fall semester use, and by December 15 for Spring semester use.
• Items which can be placed on reserve are: library or personal copies of books, videotapes, audiotapes, compact discs, and other materials as determined on an individual basis. The library cannot assume responsibility for damage or loss of personal copies by students. Photocopies of journal articles and chapters of books may be placed on reserve when determined to be in compliance with copyright law (see Reserve Collection Guidelines: Copyright).
• Items which cannot be placed on reserve are: photocopies which do not meet copyright compliance, materials borrowed from other libraries, interlibrary loan materials or rental materials.

At the end of each semester you will receive a list of the items currently placed on reserve in your name. Please indicate by each item whether you want that title removed from reserve or retained for the following semester. Personal materials can be picked up at Circulation Services or returned to you through campus mail upon request. In order to ensure compliance with copyright law all photocopied material will be removed from reserve at the end of each semester.

Any questions regarding these guidelines may be addressed to Carol Fonken, Head of Circulation Services, by calling (512) 863-1563 or by emailing fonkenc@southwestern.edu.