The Association of Southwestern University Alumni

Homecoming FAQs 2014

To assist you with your planning and answer some questions you might have about Homecoming, we have created this list. If you still have questions or concerns, please contact the Office of University Relations - Alumni and Parents at 800.960.6363. Office hours are Monday through Friday, 8 a.m. to 5 p.m. (Central Time).

  Schedule of Events

View the full and updated schedule of events

Why is SING! not on the schedule?
SING! has moved to a spring program to allow for greater student participation both at Homecoming and with SING! itself. Please join us for SING!, Saturday, March 28, 2015. Not to worry; SING! is still one of our favorite Southwestern traditions.

What if I don’t want to participate in tailgating or attend the football game?
No problem. There are still options available to do things on campus or around Georgetown. Of course, the Homecoming Hospitality House will be open.

Why is the Homecoming Parade and Pep Rally on the Georgetown Square?
We received such positive feedback from the 2013 Homecoming Parade and Pep Rally on the Square that we’re doing it all again this year! (By the way, some of our alumni might remember the days when the parade was on the Square.)

Why is the Homecoming Hospitality House only open on Saturday?
While there are a number of reasons for this decision, the major ones are: (1) we want to show our support for student organizations, alumni groups and Georgetown businesses participating in the Homecoming Parade on Friday; (2) Georgetown businesses (including restaurants) are staying open longer on Friday to welcome Southwestern alumni and parents (Stroll the Square event begins at 6:30 following the Parade and Pep Rally); (3) The Association of Southwestern University Alumni is hosting Class Decade Parties beginning at 7 p.m. (most are beginning at 7:30 p.m.) at locations on or close by the Square (food and drinks are available for a ticket price); and (4) students are competing in a Dodgeball Tournament on Friday evening.

Will I have opportunities to visit with University faculty and staff?
Yes! Homecoming and Reunion Weekend is meant to be for ALL members of the Southwestern community, including faculty and staff. They are always invited to participate in the weekend’s festivities. On Friday, there is an Academic Reception planned in the afternoon, plus there are always faculty and staff sightings at the Homecoming Picnic and the Homecoming Hospitality House. Encourage your favorite faculty and staff members to attend!

I have children. Is there child care available during the weekend?
Yes, child care is being provided by Nanny’s & Granny’s, a licensed child care provider at All Things Kids located on the Georgetown Square. Please indicate your interest on the Homecoming and Reunion Weekend pre-registration form, and a representative will contact you directly. Availability and Pricing: Licensed child care providers will offer their services for children between the ages of 4 and 12. All children must be potty trained. Nanny’s & Granny’s charge $10 per hour for each child. Families who need care for more than one child will receive a discounted rate of $5 per hour for the additional child. Services will be provided both Friday, Nov. 7 (5-9 p.m.) and Saturday, Nov. 8 (6-10 p.m.). All Things Kids is located at 703 S. Main Street, Georgetown, TX 78628. Their phone number is 512.868.2659. 

 

  Registration

Why is pre-registering so important?
Homecoming and Reunion Weekend brings a lot of people to campus and requires advanced planning to make sure the weekend goes smoothly for University guests and visitors. Pre-registering by Oct. 29 helps University staff in securing enough food, drinks, tables and chairs for events.

What is the benefit of pre-registering?
It will make the beginning of your Homecoming experience a lot easier and more convenient, not to mention that it is less expensive than registering onsite ($5 savings per person). A pre-registration packet (which includes printed name tags and event tickets) will be ready for you to pick-up at the Pre-registration Check-in station during Homecoming. Additionally, those people who pre-register, will be eligible to win prizes. (FYI: To be eligible for prizes, attendees must pre-register by Sunday, Oct. 12, 2014.) Please note: Pre-registration will only be conducted online or by phone.

Why are there registration fees?
We are implementing a pre-registration fee of $10 per person (or $15 per person paid onsite for those who do not pre-register). The cost of hosting over 1500 alumni, parents, students and other guests on campus is not covered by ticket fees alone. Charging a registration fee helps offset Homecoming expenses, and, therefore, spends fewer University budget dollars. Please note: Children 18 years old and under, current Southwestern students, SU faculty and SU staff (including retirees) do not need to pay registration fees.

What is the pre-registration deadline?
Homecoming and Reunion Weekend attendees can pre-register through our secure online form through Wednesday, Oct. 29. Otherwise, you may call the Office of University Relations - Alumni and Parents through 5 p.m. on Wednesday, Oct. 29 by calling 800.960.6363. Office hours are Monday through Friday, 8 a.m. to 5 p.m. (Central Time). Please note: Pre-registrations will not be taken (online, by phone or in person) after Oct. 29 at 5 p.m.  

I am a parent of a current Southwestern student. Do I need to purchase tickets for my SU student?
All meals during the weekend are included in his/her meal plan (they will use their Pirate ID card as usual). If your student does not have a meal plan, then you will need to purchase meal tickets for them. Tickets to the football game are free for Southwestern students and can be picked up through the usual protocol.

I do not want to pre-register using the online form. How can I still pre-register?
No problem. Once you have identified the events you would like to attend during the weekend, you may call the Office of University Relations - Alumni and Parents at 800.960.6363. Our staff will only be able to accept credit cards, so please be sure to have yours handy. Office hours are Monday through Friday, 8 a.m. to 5 p.m. (Central Time). Please note: Pre-registrations will not be taken (online, by phone or in person) after Oct. 29 at 5 p.m.

What happens if I register onsite?
Although we strongly encourage you to pre-register, you can register onsite when you arrive on campus. However, please understand that the fee to register will increase from $10 per person to $15 per person and University staff cannot guarantee you a ticket for events that you would like to attend (e.g., Class Decade Parties, Class Reunion Parties, etc.). The Onsite Registration station will open on Friday, Nov. 7. FYI: If you plan to meet friends at the Homecoming Hospitality House on Saturday evening, you will need to pay a registration fee.

I pre-registered, but need a refund. What do I need to do? 
We understand when your plans might change. If you need to make adjustments to your pre-registration or need a full refund, contact the Office of University Relations - Alumni and Parents to make a request. Please be prepared to provide the confirmation number listed on your pre-registration confirmation email. Refunds may be requested through Wednesday, Oct. 29 at 5 p.m. (Central Time). Read the Refund Policy for Homecoming and Reunion Weekend 2014. 
 

  Hospitality House

When is the Homecoming Hospitality House open? 
It will be open Saturday, Nov. 8 from 4 p.m. to 1 a.m. It will not be open on Friday, Nov. 7 for a variety of reasons (see “Schedule of Events” above for the full explanation). 

Who can gain access into the Homecoming Hospitality House?
The Homecoming Hospitality House is open to all Homecoming and Reunion Weekend registrants [those who have paid either the pre-registration ($10 per person) or onsite registration ($15 per person)] who are 21 and older. This includes alumni, parents of current students, faculty, staff and students. 

If I did not pre-register, will I need to pay the onsite registration fee in order to access the Homecoming Hospitality House?
Yes. To make it fair for all who attend Homecoming, the registration fee is needed to gain entry into the Homecoming Hospitality House. The only people who are exempt from this rule are current Southwestern students (who are 21 years of age or older), faculty and staff (all of whom will need to provide their Pirate ID card and valid government-issued ID).

Is food provided at the Homecoming Hospitality House?
Yes, indeed! Part of the registration fees that are collected will be used to pay for snacks, hors d’oeuvres and soft drinks (including water) at the Homecoming Hospitality House. Please note: Fees collected are not used to purchase beer or wine.

 

  Transportation & Parking

Where can I park?
We anticipate a high volume of visitors the weekend of Homecoming. There are a number of places to park on campus. Please see the campus map to identify parking lots.

Where are the accessible parking spots on campus?
To assist mobility-impaired individuals in finding parking and accessible routes to campus facilities, Southwestern University provides an accessibility map that illustrates accessible routes to campus buildings. You can download the accessibility map in PDF format.

Will there be a shuttle service from campus to (and from) the stadium for tailgating and the football game?
Yes. The Association of Southwestern University Alumni has secured two shuttle buses that will take members of the Southwestern community (alumni, students, parents of current students, faculty and staff) to and from the stadium. Shuttles will run continuously on Saturday, Nov. 8 between 2 and 10 p.m. The campus pick-up/drop-off location is in the Red & Charline McCombs Campus Center parking lot, while the stadium pick-up/drop-off location is near the stadium itself.

I have a family member who has a difficult time walking across campus. Is there an on campus shuttle service?
Absolutely. Staff members of Southwestern will be driving Courtesy Shuttles on golf carts during Homecoming on Friday and Saturday. 
 

  Communications & Notifications

How will I know when pre-registration is open?
An email notification will be sent to alumni and parents of current students. As long as the University has your preferred email address and you have not unsubscribed from receiving messages from the University, you will be notified when pre-registration is open. If your preferred email address has changed, we encourage you to update your information. You may also check The Association’s Facebook page and the Homecoming website for updated information.

When will I receive my printed invitation in the mail?
Alumni will receive a printed postcard invitation in the mail. If the University has your preferred mailing address and you have not opted out from receiving Southwestern University mail, you should receive a postcard invitation. If your preferred mailing address has changed, please update your information.

I am not receiving email messages about Homecoming. How can I be added to the mailing list?
The University’s database pulls the preferred email address for each alumnus/a or parent of a current student. If your preferred email address has changed, please update your preferred email address so you do not miss any more important messages.

How else can I learn about what’s going on during the weekend?
Two words. Social media! In addition to finding information on the Homecoming and Reunion Weekend website, we encourage you to tap into all The Association’s and the University’s social media outlets. While you’re at it, be sure to use our hash tags: #SUHRW (all things Homecoming), #TheASUA (all things alumni - use this anytime of the year), and, of course, #BeSouthwestern. One final thing, #PaperBurger is the unofficial mascot of Homecoming. Bring him along on your adventures.