UNIVERSITY CALENDAR SCHEDULING GUIDELINES

No events involving students are to be scheduled during periods designated "final examinations." Meetings involving faculty may be scheduled during the period from the beginning of final examinations through the deadline for semester grades only if there is urgent semester-end business to be transacted. Exceptions to these restrictions must be approved in advance by the provost.

Requests for event space should not be made if the event coincides with the University's Priority Events. Priority Events are those events to which no student, faculty, or staff member may be denied the opportunity to attend because of a conflicting meeting or event. They include

All Chapel Services

All Homecoming Activities

Family Days/Parent Orientation

Registration/pre-Registration

The Brown Symposium

Commencement and other special convocations

Study days and Final Examinations

Town Meetings

Shilling Lecture Series

Anyone reserving University facilities must adhere to the policies of the University. Building policies are available on the web (see links to the right). Individuals/groups not adhering to building policies can be denied future access to facilities and held financially responsible for damage.

All requests for space and services should be made with regard to the following timeline: requests for a single room or facility should be made at least 5 working days prior to the event; requests for multiple spaces or any services such as audiovisual, catering and furnishings should be made at least 10 working days prior to the event.