Thinking Ahead | The Southwestern Campaign

GRANTS: PROPOSAL CLEARANCE
There are four steps to make sure your grant proposal will be ready to go by your appointed deadline:

Within two working days of completing the Grant Overview, download the Signature Sheet [MSWord doc] and sign it. Once you have briefed your department head on your project, s/he should sign it as well.

Also within two working days, prepare a budget for your project. Depending on the complexity of your project, this may range from a simple statement ("If granted, the $3000 from Emeritus Foundation will be used for the purchase of books on Chinese language and literature for the Smith Library Center.") to a multi-line document. If your grant guidelines include a budget form, use that. If you are preparing your own budget, the Sample Budget Form [MSExcel spreadsheet] includes relevant categories that may apply - complete only those sections you need.

Send your signature sheet (signed by you and your department head) and completed budget via campus mail to:

Larkin Tom
Institutional Advancement, CB 30

Submit the final, fully-completed version of your proposal to the Office of Foundation Relations in time for President Schrum to review it and sign the signature page (and a cover letter if applicable).

To make this process easier and to allow you to concentrate on the writing of the proposal itself, Larkin Tom, director of foundation relations, will help you obtain the necessary signatures. Once we receive the signature sheet and budget in campus mail, we will attach them to the Grant Overview and circulate the document. We will also work with the President's Office to get the final version reviewed and signed. Because vacations, illnesses and other work demands can delay the process, complying with the timeframe above helps us ensure your project will be ready to go by its deadline. Questions? See our FAQs or email John McCann, assistant dean for faculty development and sponsored programs.