Sarofim School of Fine Arts

Production Team

Each section here provides a basic overview of a position in the production team. Just as the next year’s season is selected each fall Production teams are set at by the end of the Spring semester.


Students wishing to fill a design/tech position must interview with the faculty advisor for that area. Certain classes or experiences may be required for consideration. Meeting regularly with a faculty advisor is highly recommended and sometimes required based on the student’s level of experience. All student designers must present their concepts to their advisor before they can be presented to the director or production team. Often, design work is tied to academic coursework.


Each director, designer and stage manager can take up to two student assistants. There are no prescribed pre-requisites for assisting on a production. An assistant’s job is to aid the designer. This may entail paper work, cue writing, research, attending rehearsals, shopping, etc. Assistant stage managers, designers, directors, and dramaturges attend all production meetings.


  • Leads designers in conceptualization of the show
  • Provides comprehensive rehearsal schedule up to tech week
  • Casts show
  • Stages show within allotted time
  • Attends production meetings


  • Provides research on performance history, historical context, playwright, etc.
  • Conducts additional research as requested
  • Writes dramaturgical notes for the program
  • Puts together dramaturgical posters to be posted in the lobby during performances.
  • Attends production meetings

Costume Designer

  • Provides costume plot and complete sketches or other renderings as necessary
  • Supplies color schemes/sketches and examples of material for each costume including ornaments and detail
  • Gives specifications for the shop to purchase, make, sew, construct and/or paint costumes and accessories
  • Design, supply or approve of all costume jewelry and accessories
  • Approves of or designs makeup, hairstyles, wigs, hairpieces, and prosthetics
  • Communicates regularly with Costume Shop Manager during build
  • Attends fittings, production meetings, occasional rehearsals, and dress rehearsals

Lighting Designer

  • Writes lighting, curtain, fog, follow spot and haze cues.
  • Supplies lighting equipment lists and scale plot
  • Provides lighting plot, channel hook-up sheet, instrument schedule, and color cutting list to the Master Electrician.
  • Provides cue sheet to stage manager prior to paper tech.
  • Attends production meetings, occasional rehearsals, lighting focus, tech rehearsals, and dress rehearsals

Prop Master

  • Provides all rehearsal and performance properties
  • Meets with faculty advisor to find out which props can be pulled from existing stock
  • Provides a build/buy/pull schedule to the production team with estimated dates of completion
  • Provides all rehearsal props within the first two weeks of receiving their assignment
  • Instructs props running crew and stage managers on proper set-up and maintenance of properties
  • Provides safety and handling instructions for stage weaponry
  • Meets individually with director, stage manager, and scenic designer as needed
  • Attends production meetings, occasional rehearsals, wet tech, and dress rehearsals

Scenic Designer

Provides all necessary plans, detail drawings, and paint elevations for scenery.

  • Compiles properties list with research
  • Design, select, or approve all properties (including drapes and furniture)
  • Design and/or coordinate scenic special effects including slides and projections
  • Attends production meetings, occasional rehearsals, wet tech, and dress rehearsals
  • For non-mainstage shows—organizes strike

Stage Manager

  • Coordinates production during rehearsal and performance periods
  • Organizes and supervises auditions and callbacks
  • Posts cast and crew lists for production
  • Often consulted on the selection of assistant stage managers
  • Assembles and maintains the prompt book
  • Drafts and maintains schedules, run sheets, and other necessary documents
  • Records and distributes notes on meetings, rehearsals, and performances
  • Keeps records of attendance, illness, and injuries
  • Meets with crew prior to technical rehearsals to discuss
  • Calls cues during show
  • Maintains show integrity in the absence of the director
  • Attends all production meetings, rehearsals, and performances

Sound Designer

  • Provides designs for pre-recorded music, sound effects, and enhancement of live sounds
  • Supplies any necessary technical drawings
  • Designs sound delivery system
  • Coordinate any necessary sound rehearsals prior to tech
  • Oversees installation of sound delivery system and setting of cues
  • Provides cue sheet to the stage manager prior to paper tech
  • Attends production meetings, occasional rehearsals, technical rehearsals, and dress rehearsals

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