Southwestern

Engaging Minds, Transforming Lives

Business Office

Student Payroll Services

Download Forms

DOCUMENT FILE
2014 IRS W-4 Form Download
I-9 Employment Eligibility Verification
Download
W4 (and other IRS Forms) Download
Student Employee Hire List (xls) Download
Student Time Sheet (xls) Download
Student Payroll Procedure Download
Student Payroll Schedule Download
 Web Time Entry-Student Employee Instructions Download
 Web Time Entry-Student Supervisor Approval Download

Applying for Student Work

Academic Year

Students may contact Career Services (career.services@southwestern.edu) to get information on jobs available on campus and off campus.  There will be an orientation for student employment during the last week before the Fall Semester begins.

Supervisors will need to turn in a Student Employee Hire List to the Business Office/Student Payroll before a student begins working. A new Student Employee Hire List will need to be completed for the student employee at the beginning of every academic school year and one at the beginning of every summer period that a student works for a department.

Please read the Student Payroll Procedures for more information.

Summer

Students may contact Career Services (career.services@southwestern.edu) to get information on jobs available on campus and off campus.  A Summer Student Employee Hire List will need to be completed and turned in to the Business Office/Student Payroll (even if the student has worked for the department before). (Summer work does not process through the Financial Aid Office.) All other Student Payroll procedures apply.

Obtaining a Social Security Card

Information can be found at www.ssa.gov

Georgetown Social Security Administration
104 Parkview Drive
Georgetown, TX 78626
(512) 869-0886

Information Required Prior to Starting Work

S.U. student workers must fill out the I9 and W4 forms located at the Business Office/Student Payroll

  • You will need to show a picture ID and Social Security Card or Birth Certificate or Passport.
  • You will need to use your permanent home address and be sure to sign and date the forms.
  • Your name and social security number on your card must match with what is on our computer system.
  • You must provide your supervisors with information required on the Hourly Student Hire List.

Non-Resident Alien Student Worker Information

Please Contact:
International Programs
Tisha Temple
(512) 863-1857
templet@southwestern.edu