Engaging Minds, Transforming Lives


Accepted Transfer Students

You’re In! And now that you’ve been admitted, there are a few things you should consider prior to enrolling. If you need help navigating this next step, we encourage you to reach out to your admission counselor

Scholarships, Financial Aid, Deposit, and Bill:

  • Scholarships: If qualified, you will find your merit scholarship award with your acceptance letter.
  • Financial Aid: For those students seeking need based financial aid, we require each student to complete the FAFSA and list Southwestern University (school code 003620) as a recipient. Upon review, our financial assistance team will calculate the federal benefits you are eligible to receive and send out a letter with your complete financial package for you to review.
  • Enrollment Deposit: An enrollment deposit ($250 if living off campus, $500 if living on campus) allows a student to register and confirms your scholarships and financial aid.

    To make your deposit visit our My Decision page.
  • Bill and Payment Plans: Once you deposit, the business office will issue an estimated bill for full-time status reflecting any merit scholarships and need based financial aid for which you may qualify.  Once you register for classes, you should visit the business office to see if any financial adjustments have been made. Should you have questions, please call Judy Offield at 512.863.1927 and she will be happy to assist you. 

    Please note:
    your balance is due on Monday, January 14, 2013.  If you wish to participate in a payment plan through the university, you may visit the Payment Plan website to learn about the program.
  • Military Veterans or Vet Dependents: Please visit our Military Benefits page for helpful information regarding VA certifications, the Yellow Ribbon Program, and other helpful FAQs.

Registration and Transfer Credit Information:

  • Transcript Evaluation: Your transcripts are evaluated once you are admitted and a complete degree audit will be emailed to you. For more information about our transfer credit policies, visit the Registrar’s Transfer Credit page.
  • AP or IB credit: If you took AP or IB courses, official scores must be sent to Southwestern for credit to be awarded. To view how the credit will transfer, view the appropriate tables: AP Credit or IB Credit The address to the registrar’s office is 1001 East University Avenue, Georgetown, TX 78626.
  • Final College Transcript: All final transcripts must be sent to Southwestern upon the completion of courses; please have your institution send the transcript to Southwestern University Registrar’s Office, 1001 East University Avenue, Georgetown, TX 78626.
  • Advanced Entry Seminar: Every transfer student has to take our Advanced Entry Seminar. You will receive an email with summaries of two different course choices you have for spring. Past topics can be found here.
  • Language Placement Exam: All students need four semesters (or a fourth-semester proficiency) in a language other than English to graduate. In order to assess your level in the language sequence, we have an online language exam for most students to take. *Ideally, you should do this by Jan. 6, 2013*. You can find information here regarding who should take this exam.
  • Disability Disclosure: The Center for Academic Success coordinates services for students with disabilities. Students wishing to request accommodations from Southwestern University should complete the Disability Disclosure Form.
  • Directory Information: Southwestern University lists as Student Directory information and displays in the password-protected SU online directory the following items: student name, classification, SU box, voice mail, email address, and cell phone number, while the non-protected web directory displays just name and email address. The Family Educational Rights and Privacy Act (FERPA) gives student the right to restrict unauthorized release of directory information. For more information please go to the Registrar Forms page and you will find the Confidential Address Form at the bottom of the page.

Orientation: January 11, 2013:

  • View the detailed orientation schedule
  • Our one day orientation is required for all incoming students.
  • Classes officially begin Monday, January 14, 2013.
  • Students will register for courses during orientation. You may begin looking at the course offerings on our registration page called Webadvisor.  We recommend that you look for courses that have seat availability in the column entitled “availability/capacity/waitlists”.


Student Life Information:

  • Housing: If you are planning to live on campus and have not already applied for housing, please complete the housing application by December 10, 2012.
  • Meal Plan: There are a variety of options for meal plans. If you would like to purchase a meal plan, you can do so through WebAdvisor. To cancel, reduce or increase a meal plan once you have added one you will need to send an email to Stefanie Alvarez,
  • Parking: During orientation students will have an opportunity to obtain a parking pass and parking map.  All motorized vehicles must have a parking pass. The annual price for a parking pass is $200.
  • Health Record Form/Insurance: All students must submit a completed Health Record Form. Please download form and fill out with the assistance of your designated physician. The Health Record Form also includes information about student insurance.  Please note the form is for the entire school year and you can disregard the July 1, 2012, due date. For questions, please refer to the Health Services website.
  • Meningitis Vaccine: Students need to receive a meningitis vaccine at least 10 days prior to Jan. 14, AND submit documentation of the vaccine. This applies to all students under the age of 30 who have not had a vaccine within the last 5 years. If you are above 30 or had a vaccine please contact Dinorah Martinez-Anderson, at


  • All students will be assigned a Southwestern email address
  • All students will receive information about their campus mailbox in an email about mail services prior to the start of Orientation

Congratulations again on your acceptance to Southwestern University! As always, if you have any questions or concerns please feel free to contact me at
or (512) 863-1735.